University of Tennessee Foundation, Inc. · 2 weeks ago
Assistant Director of Gift Planning Operations
Knoxville, TN
Full-time
Hybrid
Mid Level
3+ years expThe University of Tennessee Foundation, Inc. is seeking an Assistant Director of Gift Planning Operations for the University of Tennessee, Knoxville. This role involves serving as a liaison to various teams and providing operational support to enhance efficiency and customer service in the Office of Gift Planning.
AssociationLegalNon Profit
No H1B
Responsibilities
Internal Operations: Operational hub for the Office of Gift Planning, acting as the virtual front desk, managing records, reports, documentation, and ensuring data integrity. Coordinating acknowledgements for planned gifts, maintaining SharePoint and collateral materials, monitoring compliance-related documents, and supporting leadership with reporting, prospect identification, and meeting preparation. Process improvement to enhance efficiency and accuracy across Gift Planning operations
Project Management: Manages and tracks Gift Planning marketing and stewardship projects, coordinating with Annual Giving (AG), Constituent Data & Engagement (CDE), and leadership to ensure timely execution. Produce monthly acknowledgements, develop and monitor annual project schedules, assess the effectiveness of marketing efforts, and recommend data-informed adjustments. Stewardship initiatives may include major deliverables such as annual impact reports and donor communications
Event Coordination: Lead planning, staffing, and execution of special Gift Planning events on or off campus. Assist in hosting alumni and friends on campus, including providing tours. Infrequent evening and weekend work may be necessary
Qualification
Required
Bachelor's degree
3+ years of professional work experience
Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint, SharePoint, and Teams)
Excellent organizational and interpersonal skills
Must be able to work independently, yet collaboratively with internal and external stakeholders
Must have the ability to comprehend and distill complex processes, data, data coding, and reporting
A valid driver's license with an acceptable driving record is required due to travel responsibilities of the position
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status
Preferred
3+ years of experience in a higher education environment, especially in Advancement, or in an environment handling wills, trust, and estate administration
Demonstrated project management skills are preferred along with relevant professional certifications such as CAP, PMP, CFRE, Data Analytics
Proficiency in database management and customer relationship management systems, especially Salesforce
Benefits
Generous paid leave , accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
Flexible work arrangements, offering a hybrid schedule to most team members
Education benefits for employees and their dependents at UT System campuses
Retirement and deferred compensation plans, including 401(k), 403(b), etc.
Comprehensive medical, dental, and vision insurance plans
Employee discounts to attractions, services, and goods
Company
University of Tennessee Foundation, Inc.
The Foundation’s mission is to raise financial, public and political support for the University of Tennessee.
201-500 employees
Funding
Current Stage
Growth StageRecent News
2025-09-12
Sports Business Journal
2025-07-04
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