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Caltrans District 3 · 1 day ago

ASSOCIATE ANALYST

Sacramento, CA

Full-time

Hybrid

Entry Level

$6,909/mo - $9,673/mo

2+ years exp

The Judicial Council of California is accepting applications for the position of Associate Facilities Analyst with the Facilities Services office. The Associate Facilities Analyst is responsible for overseeing the judicial branch leased and owned real estate contracts for court facilities and administrative offices, ensuring contract compliance and managing financial reporting metrics.

Government Administration

No H1B

Responsibilities

Manage real estate leases and licenses to ensure ongoing compliance with contract terms and conditions. o Receive, review and process all newly executed leases and licenses, and related documents; log transaction in CAFM (Computer Aided Facility Management) program. Notify appropriate units within Facilities Services, as necessary

Manage rent payables and rent receivables

Review newly executed leases to determine rent and other payment obligations; abstract leases; determine payment schedule dates and amounts; summarize rent requirements; consult fiscal analyst to obtain correct account coding; enter into CAFM database all rent schedules, amounts, remit to and cost code information, validate the data, activate payment schedules as needed

As landlord: Review newly executed leases/licenses/amendments to determine rent and other payment obligations; coordinate with tenant if they have questions about where to send payments, payment amounts, and payment schedules; determine payment schedule dates and amounts; summarize rent requirements; consult fiscal analyst to obtain correct account coding; enter rent schedules into Revenue Rent Roll Schedule (an Excel spreadsheet), including amounts, remit to and cost code information; validate the data

Owned property administration. o Review owned property contracts and related documents governing the JCC’s acquisition, use, and disposition of owned property, including Transfer Agreements, Purchase & Sale Agreements, MOUs, Project Agreements, JOAs, Deeds, closing statements and escrow instructions, title reports, assessor parcel maps, etc

Validate data in CAFM acquisition, disposition and building records and request updates if the record does not accurately reflect the transaction

Abstract (summarize) owned property contract provisions; or, if abstract was completed by outside legal counsel, review for accuracy and current conditions or updates

Provide financial and other reporting metrics for leased and owned property portfolio. o Provide fiscal year-end accruals for rent and other expenses owed in the past fiscal year which are still unpaid; and for revenue due in the past fiscal year, which has not been collected

Prepare expense and revenue accrual spreadsheets according to budget unit’s requirements. For expenses, review upcoming lease transactions for potential retroactive payments due; review unpaid owned property assessments; review operating expense reconciliation statuses for leases to determine if there is potential for retroactive adjustments. For revenue, review all rent data tracked and reconcile any final year-end receivables with accounting; review any miscellaneous receivables pending. List all estimated accruals by lease, with description and explanation of accrual amount

Qualification

Real estate managementCAFM softwareFinancial reportingContract complianceData analysisExcel proficiencyCommunication skillsProblem-solving skills

Required

Bachelor's degree, preferably in real estate, engineering, environmental science, building/construction/inspection, or a directly related field that would provide the knowledge and skills necessary for the assigned area

An additional four (4) years of professional experience as noted above may substitute for the bachelor's degree

Or, additional directly related experience and/or education may be substituted on a year-for-year basis

Two (2) years as a Facilities Specialist with the Judicial Council of California or two (2) years of experience performing the duties of a class comparable in the level of responsibility to that of a Facilities Specialist in a California superior court or California state-level government entity