NEOGOV · 21 hours ago
Administrative Assistant (Project Management)
Palmer, AK
Full-time
Onsite
Mid Level
$24.53/hr - $24.53/hr
3+ years expNEOGOV is part of the Matanuska-Susitna Borough, and they are seeking an Administrative Assistant for the Project Management division. The role involves providing administrative and customer service support for Borough operations, ensuring adherence to established policies and procedures.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Accounts Receivable: Collects monies for fees; prepares bank deposits; balances monies
Calendar: Maintains appointment and event calendars
Correspondence: Creates, composes, edits, produces and/or distributes varied correspondence, reports, meeting minutes and other materials, from machine or oral dictation, drafts, or general instructions; obtains, organizes, and plans suitable presentation of content; reviews work for format consistency, grammatical construction and typographical accuracy; presents finished materials for review, or distributes
Customer Service: Manages customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments
Data Entry: Inputs data into computer data base systems; retrieves, verifies, and corrects information from the computer system
Mail: Opens incoming mail and sorts into convenient categories for review; attaches related material when appropriate; prepares some replies independently
Meetings: Obtains, compiles, and presents in suitable form a variety of materials related to the work unit, board, committee, or commission; prepares meeting agendas and assembles packets of materials; records and prepares meeting minutes. Acts as the work unit secretary for internal meetings
Phones: Screens telephone and personal callers; determines which matters can be handled independently; refers some to the appropriate office or person to handle; responds to inquiries without advice or direction; maintains appointment calendar
Process Invoices/Billing: Prepares and processes invoices, documents, purchase orders, contracts, and bills for payment. Prepares purchasing requests, codes letters of authorization and invoices, bills for cost recovery and other services, and processes claims for reimbursement. Maintains and updates internal budget tracking data to include budgeted amounts, costs to date, and other specific information as needed
Records: Establishes and maintains files, records, and other information sources related to work; keeps suspense file on recurring and other scheduled requirements for replies and reports. Review files, records, and other documents to obtain information to respond to public record requests. May be Record Coordinator for work unit or division
Supplies: Controls, monitors and maintains departmental supplies, inclusive of preparation of related purchase requisitions and disbursement forms for all equipment and supplies as well as receipt of the material; matches purchase orders with shipments
Tracking: Gathers or searches for information from various documents; records information; makes adjustments or corrections; compares or verifies information; compiles data from source documents; computes numerical data
Travel: Makes arrangements and coordinates travel schedules and reservations for meetings, training, and travel away from main work site for personnel; may assess several alternatives which involve minor research
Website: May provide website design and updates to the work unit and/or division webpage
Work Unit Liaison: Provides liaison with work unit contacts within and outside the organization; obtains and disseminates information; conveys directions to work unit staff
Performs related work as required
Qualification
Required
High School diploma or equivalent
Three (3) years of experience in a similar position, sufficient to understand the major duties of the position
Possession of or ability to readily obtain a valid driver's license issued by the State of Alaska for the type of vehicle or equipment operated
Possession of or ability to readily obtain voter registration in the Borough when assigned to the Clerk's Office
Possession of or ability to obtain Notary Public Commission from the State of Alaska within six months if required for assigned area
Must successfully pass a pre-employment background check
Experience with Microsoft Suite (Outlook, Excel, Word) and Adobe Acrobat
Experience with computers, printers, plotters, scanners, shredders, label makers, webcams, and phones
Experience in reviewing/reconciling budgets, creating purchase orders, processing invoices, making budget adjustments, creating and maintaining records in an online record management system
Experience preparing meeting agendas, assembling packets of materials, and recording and preparing meeting minutes
Experience providing website updates
Experience assisting in all phases of public involvement events
Preferred
Experience directly related to the work performed in the assigned area is preferred
Benefits
The Supplemental Benefits System (SBS) is in lieu of Social Security and is mandatory. An employee contributes at 6.13% of gross wages, matched by the Borough (6.13%), on the present wage base of $176,100.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase