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The World Bank · 2 days ago

Extended Term Temporary - req35294

Washington, DC

Full-time

Onsite

Entry Level

2+ years exp

The World Bank is a global partnership of institutions dedicated to creating a world free of poverty. They are seeking an Extended Term Temporary to provide administrative support to the Treasury's Product, Knowledge, and Research unit, assisting with various office management functions and coordination of deliverables.

International Trade & Development

Responsibilities

Provide a full range of administrative support/assistance to the TREPK Manager and the TREAA Director's office

Assist the TREPK Manager in coordinating a schedule of meetings, appointments, and travel to ensure adequate time and resource management

Handle routine correspondence, create drafts for communications to internal and external stakeholders, and monitor the agenda of the TREPK manager and any service accounts of the TREPK operating for specific projects and products

Implement and maintain procedures/office administrative systems, design and implement filing systems

Oversee adherence to office policies and procedures

Provide specialized support in coordinating TREPK deliverables, including working with external vendors, WBG publication services, creative services, printing services, etc., ensuring timelines are met, and requisite inquiries are placed to support these processes from an administrative point of view

Interface with TRE's Budget team and undertake resource management tasks, monitor the Manager's SAP inbox, transactions, and pending actions, and guide staff on correct charge codes to the TREPK

Be the back-up to the Executive Assistant of the Director's office, ensuring continued office support to the Director and the Department, including managing leave and time recording applications, ordering office supplies, submitting service requests, coordinating office moves and department events, etc

Assist in recruitment efforts, including organizing shortlisting meetings and interviews. Set up and collect candidate tests, collate and proofread associated hiring write-ups, and ensure a smooth onboarding process for new staff by supporting their induction programs

Provide general support to visitors and guests, book conference rooms, order in-room catering, coordinate audio-visual (AV) and other services as required by the business needs, and provide ad-hoc assistance to the Learning and Outreach Team during times of crunch

Handle ad hoc duties that may be assigned by the supervisor/s, especially during workflow changes, absences, and heavy work periods

Qualification

MS Office proficiencySAP softwareWriting skillsOrganizational skillsInterpersonal skillsAttention to detailProblem-solving skillsTeam playerAdaptabilityConfidentiality

Required

High School Diploma with three years of experience, or BA/BS Degree with at least two years of experience, or equivalent combination of education and experience

Excellent organizational and administrative skills demonstrated by prioritizing, scheduling, planning, and coordinating work and other activities internally and externally

Strong writing skills in English, including the ability to draft, proofread, and edit documents and correspondence

Versatility and adaptability – Demonstrate initiative and motivation to proactively learn new developments in relevant policies, procedures, and technology. Ability to proactively identify, prevent, and/or solve problems

The ET Temporary must be a dedicated team player with excellent organization skills, proactive, keen attention to detail, and have a demonstrated ability to handle a variety of concurrent activities promptly

Technology and systems knowledge – Exhibit excellent knowledge of MS Office products and proficiency in quickly learning on-the-job applications relevant to the above roles and responsibilities, including Identity Credential and Access Management (ICAM) and SAP software

Proven track record in managing confidentiality. Strong personal ethics and sound judgment

Highly motivated, energetic, and outgoing team player with excellent interpersonal skills

Reliability, resourcefulness, and flexibility

Strong attention to detail and to maintaining high-quality standards

Effective analytical, research, and problem-solving skills and the ability to work independently and make judgments and decisions with minimal supervision