Apply on Employer Site

Jamieson Wellness Inc. · 19 hours ago

Executive Administrative Assistant Office Manager

Irvine, CA

Full-time

Onsite

Mid Level

$24/hr - $36/hr

Jamieson Wellness Inc. is a leading global health and wellness company, and they are seeking an Executive Administrative Assistant Office Manager to support senior management. This role involves a variety of administrative duties including office management, travel arrangements, and HR support, while maintaining confidentiality and professionalism in interactions with employees and the public.

Dietary SupplementsHealth CareManufacturingSupply Chain ManagementWellness

Responsibilities

Provide direct administrative and office management support to members of the Senior Leadership Team

Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support

Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support

Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events

Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary

Receive and distribute incoming mail

Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support

Facilitate communication from department managers, business unit leaders, and project managers

Complete expense reports and other related duties

Prepare and review presentations, as required

Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons

Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and

Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available

Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings

Receive mail/packages and direct appropriately

Hand out employee applications

Assist in the ordering, receiving, stocking, and distribution of office supplies

Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams

Troubleshoot and/or escalate office administration issues as appropriate

Assist with events and planning

Perform other duties as necessary to support HR

Qualification

Office managementCalendar managementTravel arrangementsDocument preparationCommunication skillsEvent planningClerical dutiesConfidentiality

Required