Jamieson Wellness Inc. · 4 days ago
Office Administrator/Executive Assistant
Irvine, CA
Full-time
Onsite
New Grad, Entry Level
$24/hr - $36/hrJamieson Wellness Inc. is a leading global health and wellness company, and they are seeking an Office Administrator/Executive Assistant to support senior management. The role involves a variety of administrative duties including office management, scheduling, travel arrangements, and HR support while maintaining confidentiality and professionalism.
Dietary SupplementsHealth CareManufacturingSupply Chain ManagementWellness
Responsibilities
Provide direct administrative and office management support to members of the Senior Leadership Team
Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support
Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
Receive and distribute incoming mail
Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support
Facilitate communication from department managers, business unit leaders, and project managers
Complete expense reports and other related duties
Prepare and review presentations, as required
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons
Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization
Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available
Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings
Receive mail/packages and direct appropriately
Hand out employee applications
Assist in the ordering, receiving, stocking, and distribution of office supplies
Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams
Troubleshoot and/or escalate office administration issues as appropriate
Assist with events and planning
Perform other duties as necessary to support HR
Qualification
Required
Ability to perform a wide variety of administrative duties in support of senior management members
Experience in front desk/office management
Strong calendaring skills
Ability to arrange travel plans and schedule appointments and meetings
Experience in drafting internal and external correspondence
Ability to take and distribute meeting minutes
Experience in providing HR support
Ability to maintain confidentiality
Professional interaction with employees, management, and the public
Ability to perform each essential duty satisfactorily
Strong communication skills
Attention to detail in reviewing documents, reports, and correspondence
Ability to facilitate communication from department managers, business unit leaders, and project managers
Experience in completing expense reports
Ability to prepare and review presentations
Positive and professional image of the executive office
Front desk reception duties including answering phones and routing calls
Ability to respond to e-mail and in-person inquiries
Experience in scheduling conference rooms and ensuring appropriate presentation equipment is available
Ability to provide beverage/snack service for meetings
Experience in receiving mail/packages and directing appropriately
Ability to assist in ordering, receiving, stocking, and distribution of office supplies
Experience in clerical duties such as photocopying, faxing, filing, and collating
Ability to troubleshoot and/or escalate office administration issues
Experience in assisting with events and planning
Benefits
Health Benefits (medical, dental, vision)
Life Insurance
401(k) Matching
Flexible Spending Accounts
Employee Assistance Program
Vacation Time
Employee Recognition Programs
Learning & Development
Work/Life Balance
Fun Company Events
Company
Jamieson Wellness Inc.
Jamieson Wellness is a leading branded manufacturer, distributor, and marketer of high quality natural health products.
Founded in 1992
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknownKey Investors
DCP Capital
2023-02-23Post Ipo Equity
2017-07-07IPO
Leadership Team
Mike Pilato
President and CEO
Recent News
2025-11-08
2025-11-08
2025-10-22
Company data provided by crunchbase