Tangram 3DS ยท 2 days ago
Accounting & Office Manager
Kittery, ME
Full-time
Onsite
Mid, Senior Level
$80K/yr - $92K/yrTangram 3DS is an international creative studio and marketing agency working with leading real estate developers and design teams. They are seeking an experienced Accounting & Office Manager to oversee day-to-day accounting, billing, and internal office operations, ensuring accurate and timely back office functioning.
AdvertisingDigital MarketingGraphic DesignWeb Development
Hiring Manager
Stefan Vittori
Responsibilities
Client invoicing, billing, and project financial tracking
Accounts receivable tracking and collections follow-up
Monitoring payment status and proactively flagging issues
Expense tracking and internal financial organization
Maintaining accurate financial records and documentation
Supporting month-end and year-end close in coordination with our CPA
Managing project setup, billing cycles, and financial follow-through
Ensuring accounting deadlines are met consistently
Day-to-day office operations and organization
Managing vendors, utilities, phone, internet, and software subscriptions
Tracking contracts, renewals, licenses, and service agreements
Managing insurance policies, renewals, and documentation
Ordering supplies and maintaining office needs
Maintaining internal documentation, checklists, and processes
Ensuring operational follow-through on recurring administrative tasks
Managing timesheets, PTO, sick time, and attendance tracking
Payroll coordination and data accuracy
Maintaining employee records and HR documentation
Supporting healthcare, benefits, and 401(k) coordination
Assisting with onboarding and offboarding administration
Helping maintain internal policies and employee handbook updates
Serving as the internal point of contact for HR-related questions
Qualification
Required
Hands-on accounting, bookkeeping, or finance experience
Invoicing, billing, and accounts receivable experience
Payroll coordination experience
Strong organizational and administrative skills
Ability to manage multiple priorities and deadlines
Experience working with accounting and office software tools
Bachelor's degree in accounting, finance, business administration, or equivalent professional experience
Preferred
Experience in a professional services firm (architecture, engineering, design, or agency environment)
Experience with project-based billing
Familiarity with QuickBooks, Deltek, or similar systems
HR or office management experience
Benefits
Healthcare plan
Paid vacation and holidays
Paid sick days
401(k) Safe Harbor Profit-Sharing Plan (after 1 year)
Collaborative, in-office work environment
Company
Tangram 3DS
Tangram 3DS is a marketing agency that offers website, development, graphic design, advertising, branding, and architecture design services.
Founded in 2003
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Stefan Vittori
CEO
Company data provided by crunchbase