Tangram 3DS ยท 4 days ago
Accounting & Operations Manager
Kittery, ME
Full-time
Onsite
Mid, Senior Level
$80K/yr - $100K/yrTangram 3DS is an international creative studio and marketing agency where technology and creativity unite. They are seeking an experienced Accounting & Operations Manager to take ownership of internal operations, overseeing accounting, office operations, and HR administration.
AdvertisingDigital MarketingGraphic DesignWeb Development
Hiring Manager
Stefan Vittori
Responsibilities
Client invoicing, billing, project financial tracking, and follow-ups
Accounts receivable tracking and collections
Expense tracking and internal financial organization
Working closely with leadership, our bookkeeper, and CPA
Supporting month-end and year-end accounting processes
Maintaining accurate financial records and documentation
Monitoring payment status and proactively flagging issues
Day-to-day office operations and organization
Managing vendors, utilities, phone, internet, and software subscriptions
Checking and managing software licensing, renewals, and subscriptions, including service contracts and vendor plans
Handling insurance policies, renewals, and related documentation
Ordering supplies and managing office needs
Creating, maintaining, and improving internal systems, processes, and documentation
Tracking contracts, renewals, and deadlines
Managing timesheets, PTO, sick time, and attendance tracking
Payroll coordination and data accuracy
Maintaining employee records and HR documentation
Supporting healthcare, benefits, and 401(k) coordination
Helping maintain and update the employee handbook and internal policies
Ensuring HR compliance documentation is organized and up to date
Serving as the internal point of contact for HR-related questions
Qualification
Required
Accounting, bookkeeping, or finance experience
Invoicing, billing, and collections experience
Strong organizational and administrative skills
Ability to manage multiple priorities and deadlines
Comfort working in a collaborative, fast-paced environment
Experience with accounting and office software tools
Bachelor's degree in accounting, finance, business administration, or a related field, or equivalent professional experience
Preferred
HR or office management experience
Experience in a creative agency, marketing studio, or professional services firm
Familiarity with QuickBooks or similar accounting systems
Benefits
Healthcare plan
Paid vacation and holidays
Paid sick days
401(k) Safe Harbor Profit-Sharing Plan (after 1 year)
Collaborative, in-office work environment
Limited, occasional remote flexibility once trust and performance are established
Birthday and anniversary lunches
Company
Tangram 3DS
Tangram 3DS is a marketing agency that offers website, development, graphic design, advertising, branding, and architecture design services.
Founded in 2003
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Stefan Vittori
CEO
Company data provided by crunchbase