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Carrington, Coleman, Sloman & Blumenthal, LLP · 1 day ago

Legal Administrative Assistant

Dallas, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

Carrington Coleman Sloman & Blumenthal, LLP is a Dallas-based law firm known for its commitment to excellence, collaboration, and exceptional client service. We are seeking a skilled and motivated Legal Administrative Assistant to join our team, providing direct support to attorneys and contributing to the efficient and professional operation of the firm.

ConsultingLegal

Responsibilities

Prepare, revise, and format complex legal documents using advanced Word features including styles, tables, cross-references, table of contents, and table of authorities

Draft correspondence, memoranda, and standard legal documents from written or verbal instructions

Assist with filings, closings, notebooks, exhibits, and other materials

Transcribe dictation and handwritten notes accurately using proper legal terminology

Proofread documents for grammar, punctuation, accuracy, and consistency

Organize and maintain electronic and physical client files, including opening new matters, conflict checks, and preparing files for closure

Manage attorney calendars, deadlines, and reminders

Coordinate meetings, conference calls, and videoconferences, including materials and logistics

Handle time entry, billing memos, reimbursements, and expense reports; ensure timely submission for all assigned timekeepers

Review and route incoming mail; process outgoing mail in accordance with firm guidelines

Answer, screen, and route telephone calls promptly and professionally

Assist with travel arrangements and preparation of materials for presentations or publications

Provide overflow support to attorneys, paralegals, and other team members

Greet clients and visitors with professionalism and courtesy

Prepare client meeting materials, update contact lists, and assist with general client inquiries

Maintain confidentiality of all attorney-client and firm information

Communicate effectively with attorneys, staff, clients, and external parties

Use Microsoft Word, Outlook, Excel, PowerPoint, iManage, Workshare Compare, Innova, Best Authority, iTimekeep, and other legal software

Participate in in-house training to maintain and improve technical proficiency

Demonstrate strong organization, prioritization, and follow-through

Maintain punctuality, reliability, and a professional appearance

Exhibit a positive, team-oriented attitude and a willingness to assist others

Adhere to firm policies and procedures

Work additional hours as needed to meet deadlines

Perform duties with integrity, discretion, and respect

Qualification

Microsoft OfficeLegal document preparationLegal software proficiencyTyping speed 70 wpmCommunication skillsAttention to detailInterpersonal skillsOrganizational skills