Klarity · 5 days ago
Executive Assistant to CEO & Office Ops Manager
San Francisco, CA
Full-time
Onsite
Entry, Mid Level
2+ years expKlarity is a company that partners with Fortune 500 companies and innovative startups to deliver AI outcomes. The role of Executive Assistant to the CEO & Office Ops Manager involves managing the CEO’s calendar, coordinating with internal teams and external partners, and overseeing office operations to ensure a professional environment.
AccountingArtificial Intelligence (AI)Document ManagementDocument PreparationGenerative AIMachine LearningSaaSSoftware
Hiring Manager
Kendra Stahl
Responsibilities
Own and optimize the CEO’s calendar with precision, structure, and foresight
Design the CEO’s day to minimize context switching and align every meeting with strategic priorities
Proactively schedule and coordinate across internal teams, investors, and external partners
Anticipate changes and dynamically adjust the calendar to protect focus and momentum
Communicate clearly and proactively with meeting organizers to ensure agendas and materials are prepared in advance
Partner with the Office of the CEO and leadership team to maintain a smooth calendar and executive operating rhythm
Handle confidential information with discretion and professionalism
Serve as the front-desk ambassador, greeting visitors and ensuring a polished, professional first impression
Manage core office operations including mail, deliveries, supplies, and vendor coordination
Maintain a clean, organized, and productive office environment
Coordinate with building management on access, repairs, safety procedures, and general facilities needs
Support onsite meeting logistics, including room setup and guest support
Uphold Klarity’s high standard for workplace experience and hospitality
Qualification
Required
Own and optimize the CEO's calendar with precision, structure, and foresight
Design the CEO's day to minimize context switching and align every meeting with strategic priorities
Proactively schedule and coordinate across internal teams, investors, and external partners
Anticipate changes and dynamically adjust the calendar to protect focus and momentum
Communicate clearly and proactively with meeting organizers to ensure agendas and materials are prepared in advance
Partner with the Office of the CEO and leadership team to maintain a smooth calendar and executive operating rhythm
Handle confidential information with discretion and professionalism
Serve as the front-desk ambassador, greeting visitors and ensuring a polished, professional first impression
Manage core office operations including mail, deliveries, supplies, and vendor coordination
Maintain a clean, organized, and productive office environment
Coordinate with building management on access, repairs, safety procedures, and general facilities needs
Support onsite meeting logistics, including room setup and guest support
Uphold Klarity's high standard for workplace experience and hospitality
Preferred
2-4 years supporting a C-level executive or managing complex scheduling needs
Experience managing an office or overseeing in-person workplace operations
Exceptional organizational and prioritization skills
Strong communication and interpersonal presence
Calm under pressure with strong judgment and discretion
Professional demeanor suitable for interacting with executives, investors, customers, and partners
Experience in a high-growth tech or AI company
Experience partnering with Chiefs of Staff or senior operators
Exposure to workflow tools or process improvements
Tech-savvy: proficient in Google Workspace, Slack, Notion, and scheduling tools
Benefits
Equity in addition to competitive cash compensation
100% Employer-Paid Medical, Dental & Vision options
Paid Parental Leave
$500 Annual Learning Fund
$100 Monthly Wellness Fund
401k via Betterment
Relocation support to the San Francisco Bay Area (where applicable)
BART or Caltrain commuter benefits: Pre-tax transit accounts available
Lunch: Daily lunch provided to in-office SF team (up to $25/day on DoorDash)
Snack Central: Drinks and snacks for every craving
Onsite Gym Access: Free access to a state-of-the-art fitness center downstairs
Secure Bike Room: Commute in and safely store your bike
Company
Klarity
Klarity is an online documentation platform that provides manual document processing, reviewing, and management services.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$90.38M2024-06-24Series B· $70M
2022-01-24Series A· $18M
2019-01-20Seed· $1.8M
Leadership Team
Andrew Antoš
Founder & CEO
Nischal Nadhamuni
CTO & Founder
Recent News
Crunchbase News
2025-11-14
Coverager - Insurance news and insights
2025-02-25
Company data provided by crunchbase