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George Consulting, LTD · 5 days ago

Administrative Assistant (Digital Media Conversion)

Washington, DC

Full-time

Onsite

New Grad, Entry Level

George Consulting is seeking an Administrative Assistant (Digital Media Conversion) to support NIPO at the Washington Navy Yard. The role involves converting physical documentation into searchable digital files and organizing the digital file system for efficient retrieval and archival of documents.

ConsultingInformation TechnologyProject Management

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Conversion of physical documentation into searchable digital files

Organizing the digital file system for searchability, retrieval and archival of documents

Assit with back-office tasks from government lead

Communicate with government personnel about files being converted

Receptionist shall answer telephones to relay incoming, outgoing, and intra-system calls and acts as a receptionist greeting visitors, determining nature of visits and directing visitors to appropriate persons. This position may involve other duties such as recording and transmitting messages; keeping records of calls placed; providing information to callers and visitors; making appointments; keeping a log of visitors; and issuing visitor passes. Occasionally, type and perform other routine clerical work, usually while at the receptionist station, which may occupy so portion of the worker's time

Physical Security: Greet all visitors (Foreign Chief of Naval Operations (CNOs) and attaches, Corporate Executives, General and Flag Officers (FO/GO), etc.) and, as such, m be professional, dignified and proficient in dealings with senior officials; arrange VIP access into Navy IPO spaces, control access and badging, and maintain records of visiting dignitaries; track and record foreign visitors to Navy IPO via the Foreign Visitor System Confirmation Module (FVS-CM); process incoming visit requests; manage courier cards, visitor's badges, property passes, etc. Arrange escorts for those personnel requiring such escort; ensure visitors comply with established security policy and procedures; ensure personal electronic devices (PEDS) of visiting personnel are properly safeguarded and returned to the owner upon completion of the visit; ensure proper security of the reception area during working hours, and proper lock-up at close of business

Personnel Security: Maintain comprehensive personnel security data using MS Access. Prepare outgoing visit requests; use Defense Information System for Security (DISS) or its successor for clearance and visit request information; record security related training for all assigned personnel and support Contractors; receive, review and input security clearance data into the visitor's database, ensuring that support Contractor's visit request is up-to-date; file visit requests and maintain records; update security database and visitor's database as needed

Antiterrorism/Force Protection (AT/FP): Maintain current data reflecting AT/FP training for all members of the activity and support Contractors; prepare Individual Force Protection Plans (IFPPs) for travelers; consult current country terrorist threat list when preparing IFPPs

Information Security: Receive deliveries to the command, ranging from classified deliveries to supply; ensure proper protection of all deliveries, recording of all incoming items, and movement of these items for dissemination

Training: Maintain records of all security training for members of the command; initial orientation, annual refresher briefings, Cyber Awareness briefings, AT/FP, Personally Identifiable Information (PII) training, Counterintelligence, etc

Qualification

Digital file organizationPersonnel security managementCommunication skillsMS AccessHigh School Diploma

Required

High School Diploma or GED

Must be comfortable with communicating with people daily and in person

Understand the importance of the security measures taken on-site and be able to enforce them properly with everyone entering the building

Comfortable going on-site every day at the Washington Navy Yard

Ability to communicate effectively with all directors on-site

Company

George Consulting, LTD

Established in 2003, George Consulting is a small business successfully supporting Department of Defense (DoD) and Department of Homeland Security (DHS) customers.

Founded in 2003