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The Probate Pro - A Division of The Darren Findling Law Firm, PLC · 5 days ago

Executive Assistant Marketing Coordinator

Royal Oak, MI

Full-time

Onsite

Mid, Senior Level

$50K/yr - $50K/yr

5+ years exp

The Probate Pro, a division of The Darren Findling Law Firm, is seeking an Executive Assistant & Marketing Coordinator to provide high-level administrative support to the Company President/Visionary. This role involves managing daily operations, communication, and strategic marketing initiatives, while also enhancing productivity and supporting firmwide marketing efforts.

Law EnforcementLegalProfessional Services

Comp. & Benefits

Responsibilities

Manage and optimize the Visionary’s calendar, including scheduling, prioritizing appointments, and safeguarding focus time

Monitor and organize the Visionary’s email inbox, drafting responses, flagging priority items, and maintaining inbox efficiency

Screen, route, and respond to telephone calls and messages with professionalism and discretion

Prepare summaries, follow-up lists, and briefing materials ahead of meetings

Coordinate travel arrangements, logistics, and itineraries as needed

Maintain task lists and support the Visionary in aligning daily activities with firm priorities

Act as a communication bridge between the Visionary and internal teams, ensuring follow-through and clarity

Handle confidential and sensitive information with the highest degree of discretion

Assist with planning, coordinating, and executing marketing campaigns and initiatives

Manage or support the Visionary's presence across social media platforms including scheduling posts, coordinating content, and monitoring engagement

Support the creation of marketing materials (drafting, proofreading, coordinating with designers/videographers)

Track social analytics and basic marketing KPIs to inform ongoing strategy

Coordinate speaking engagements, community events, and relationship-building activities

Maintain and update CRM or contact databases to support outreach and nurturing of 'big relationships.'

Assist with podcast, video, or webinar preparation — scheduling, logistics, and post-production follow-ups

Research marketing opportunities, strategic partnerships, and visibility channels

Qualification

Executive-level supportMarketing coordinationCRM toolsSocial media managementWritten communicationProactive mindsetDetail-orientedEmotional intelligenceConfidentiality