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Ultimate Staffing · 2 days ago

Receptionist in St. Paul (Friday's only)

Minneapolis–Saint Paul, WI

Part-time

Onsite

Entry Level

$25/hr - $25/hr

1+ years exp

Ultimate Staffing is a professional wealth management firm located in downtown St. Paul. They are seeking a part-time Receptionist to cover the office on Fridays and assist with various administrative tasks as needed.

EmploymentHuman ResourcesManufacturingStaffing Agency

Comp. & Benefits

Hiring Manager

Andrea Gibbons

Responsibilities

Welcome and assist all visitors; maintain the visitor log; issue guest passes and keycards; validate parking; and support use of conference rooms and A/V equipment

Handle daily mail pickup, sorting, scanning, and distribution; prepare outgoing shipments; and coordinate courier and package deliveries

Assist with on-site IT coordination, including scheduling vendor visits, troubleshooting conference equipment, and providing basic hands-on support as directed by IT

Perform a variety of office tasks such as copying, scanning, filing, shredding, and mailing; assist with travel arrangements; and prepare correspondence, spreadsheets, and reports

Serve as backup to prepare client meeting materials; assist with assembling documents, check deposits, and other client service needs

Schedule and prepare for internal and external meetings, including ordering food and supplies, setting up rooms, and ensuring technology is working properly

Oversee building access (badges, parking passes), office maintenance requests, vendor coordination, and supply ordering; assist with employee events, including food and beverage setup and cleanup