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University Instructors (UI) · 1 week ago

Microsoft Excel Expert-Project Manager

United States

Full-time

Remote

Entry, Mid Level

$40/hr - $40/hr

2+ years exp

University Instructors, LLC is seeking a highly analytical Project Manager to oversee K–12 instructional programs with an emphasis on operational accuracy and data integrity. The role requires expert-level proficiency in Microsoft Excel to manage complex datasets and ensure programs are delivered on time and in compliance with regulations.

ConsultingEducation

Responsibilities

Develop, maintain, and optimize advanced Excel workbooks to track staffing, payroll, attendance, compliance submissions, performance indicators, and contractual metrics

Serve as the primary owner of program-level data, ensuring accuracy, consistency, and readiness for audits, client reporting, and internal review

Monitor instructor hours, timecard data, and payroll allocations to ensure alignment with state and federal labor laws and UI program guidelines

Partner cross-functionally with Program Specialists, recruitment, sourcing, payroll, and compliance teams to resolve issues and mitigate risks before they impact program outcomes

Identify trends, discrepancies, and risks through data analysis and communicate findings with clear recommendations to leadership

Standardize reporting processes and documentation across programs to improve efficiency, accuracy, and scalability

Facilitate internal and external meetings related to project status, risks, and performance metrics

Ensure instructors and internal stakeholders meet reporting, documentation, and compliance deadlines

Support instructor conversion processes when UI programs conclude, coordinating closely with district partners

Document workflows, decisions, and corrective actions to maintain institutional knowledge and process continuity

Complete additional duties as assigned to support program operations and organizational priorities

Qualification

Microsoft Excel ExpertiseAdvanced formulasFunctionsPivot tablesChartsData validation techniquesDashboard creationAttention to detailTeam collaborationTime managementOrganizational skills

Required

Expert-level proficiency in Microsoft Excel, including advanced formulas and functions (e.g., nested formulas, LOOKUP/XLOOKUP, INDEX/MATCH, IF logic)

Gant Chart creation

Pivot tables and pivot charts for large, multi-source datasets

Data validation, conditional formatting, and error-proofing techniques

Workbook structuring for multi-user environments and version control

Creating dashboards and reports used by leadership and external partners

Auditing and troubleshooting complex spreadsheets to ensure data accuracy

Tremendous attention to detail

Drive to collaborate with team members and a high comfort level in communicating with personnel (up, down, across)

Proficiency using Microsoft Office (especially Excel, Forms, Teams, and Outlook)

Excellent computer skills, time management, and organizational know-how

Abilities in recognizing risks and identifying solutions

Ability to follow processes and procedures

Hold a bachelor's degree

Commit to working at least 25-35 hours each week

Demonstrate at least 2-3 years of experience in one of the following areas: Administrative support, Human Resources or related field, Data entry with a keen eye for detail to ensure accurate and efficient data management, Special Education, or any similar combination of education and experience

Preferred

Prior supervisory and project management experience

Experience working in the PreK-12 setting

Experience working with individuals who are neurodivergent and/or have special needs

Company

University Instructors (UI)

At University Instructors (UI), we work with your school or district to deliver instructional services that are flexible, high-quality, and aligned to your goals.

Founded in 1994

Staunton, Virginia, USA

501-1000 employees