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WSP in the U.S. · 2 days ago

Project Coordinator

Portland, ME

Full-time

Onsite

Entry, Mid Level

3+ years exp

WSP is a leading engineering and professional services firm in the U.S., and they are currently seeking a Project Coordinator for their Portland, Maine office. The role involves supporting Project Managers in planning and executing projects, coordinating project setups, maintaining budgets, and ensuring compliance with quality management processes.

AssociationBankingE-Commerce

Responsibilities

Support Project Managers and internal stakeholders in planning and executing projects

Coordinate project setup and closing as per WSP’s Project Delivery procedures

Assist with developing and maintaining project Work Breakdown Structure and schedule

Setup and maintain budget and expenditure tracking under the guidance of Project Managers

Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle

Maintain project contracts and documentation for sub-consultants, contractors, and vendors

Track and manage compliance with requirements of quality management processes or plans

Coordinate and document project team communications

Coordinate document delivery, updates, filing, and implement other control systems

Visible support resource for knowledge of WSP systems and protocols

Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling

Preparation of Excel spreadsheets

Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning

Prepare documents & items for Fedex pick up

Qualification

Microsoft Office 365Technical editingDocument productionOrganizational skillsTime managementInterpersonal skillsWritten communicationTeam collaboration

Required

High School diploma (or equivalent), Associate's or Bachelor's degree preferred

Excellent organizational skills including strong written and verbal communication skills

Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required

Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines

A positive, collegial attitude and a high level of professionalism are essential

A valid driver's license

Project a professional company image through in-person and phone interaction

Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software

Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)

Ability and willingness to learn technical and business vocabulary

This position requires effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills

The successful candidate will take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines

Must be flexible with work schedules and able to adjust to multiple and concurrent deadlines