SW Real Estate Investment · 1 week ago
Real Estate Development & Brokerage Executive Assistant
Grand Rapids, MI
Full-time
Onsite
New Grad, Entry LevelSW Real Estate Investment is seeking a Real Estate Development & Brokerage Executive Assistant to provide vital administrative, research, and project support to their teams. The role involves assisting with transaction coordination, project tracking, and maintaining documentation for real estate development and brokerage activities.
LeasingProperty DevelopmentReal EstateReal Estate Investment
Responsibilities
Assist with tracking active development projects, timelines, and budgets
Help maintain construction and due diligence documentation, including contracts, drawings, and permits
Support communication and scheduling with architects, contractors, engineers, and city officials
Prepare summaries and milestone reports for internal meetings
Monitor and organize project invoices and pay applications for review by accounting
Update project status sheets, dashboards, and shared drive files
Support listing coordination — including uploading and maintaining property listings, photos, and details on necessary websites
Track deal progress through listing, offer, due diligence, and closing stages
Communicate with brokers, clients, and tenants as directed
Coordinate showings, property access, and client communications
Assist in maintaining CRM records and contact databases
Support brokerage compliance documentation and file management, as needed
Maintain organized digital and physical files for projects and transactions
Draft correspondence, meeting notes, and updates for team members or external partners
Coordinate internal calendars and key dates for development, brokerage, and accounting teams
Provide general administrative support as needed (data entry, scanning, scheduling, etc.)
Support ad hoc research and reporting needs for leadership
Managing incoming phone calls and directing inquiries appropriately
Welcoming and assisting guests upon arrival at the company office
Qualification
Required
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Self-starter with strong organizational and time-management abilities
Able to work independently with minimal supervision
Preferred
Associate or bachelor's degree preferred (or relevant work experience)
Prior experience in real estate, construction, or administrative support strongly preferred
Familiarity with CoStar, LoopNet, or CRM software is a plus
Company
SW Real Estate Investment
SW Real Estate Investment is a real estate development, investment, and brokerage company that provides site acquisition services.
Founded in 2025
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase