Michael Best & Friedrich LLP · 1 day ago
Office Services & Reception Specialist
Greater Milwaukee
Full-time
Onsite
New Grad, Entry LevelMichael Best & Friedrich LLP is a full-service law firm seeking a full-time Office Services & Reception Specialist. The role involves being the first point of contact for clients and employees, providing customer service, and assisting attorneys with various administrative tasks.
BankingConsultingFinancial ServicesLegalProfessional ServicesVenture Capital
Responsibilities
General office responsibilities; monitor phones, order office supplies, process mail/FedEx
Serving visitors by greeting, welcoming, and directing them appropriately
Notifying Firm’s personnel of visitor arrival
Set up, take down, and cleaning/sanitizing of conference rooms for meetings
Catering orders for office meetings and events, as requested
Basic events support, under Administration & Operations Manager (AOM) direction, for office events, client hosting events, and recognition celebrations
Monitoring of anniversary and birthday calendar and recognition activities
Supplies inventory monitoring, ordering and stocking
Working with the Administration & Operations Manager to manage space planning, event planning, security key fobs, and facility requests
Manage an active calendar of appointments, meetings, video calls and travel plans on behalf of attorneys
Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
Compose and prepare confidential correspondence
Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billings and reports from dictation, handwritten or existing documents
Other administrative support across the office
Qualification
Required
Ability to work in the office 40 hours per week
High School education or higher
Strong organization skills and attention to detail
Excellent verbal, written, and interpersonal skills
Multitasking and time-management skills, with the ability to prioritize tasks
Team player mentality
Proficiency in MS Office
Ability to learn and embrace new skills and best practices as the position evolves and Firm needs change
Ability to work well under pressure and meet tight deadlines
Ability to work well independently as well as effectively within a team
Ability to develop relationships and foster teamwork at all levels of the Firm
Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
Strong oral and written communication skills
Ability to manage confidential information and sensitive situations with tact and discretion
Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
Ability to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor
Ability to maintain composure and demonstrate good judgment
Valid authorization to work in the U.S
Preferred
Some experience in an office setting preferred
Benefits
Medical
Dental
Vision Care
Health Savings Accounts
Flexible Spending Accounts
Wellness Program
Employee and Family Assistance Program
Competitive Base Pay
Annual Merit Review/Incentive Pay
Outstanding Benefits
Generous PTO Plus 10 Paid Holidays
401(k) with Company Contribution
Short Term Disability Plan
Long Term Disability Plan
Life Insurance
Critical Illness Insurance
Parental/Family Leave
Company
Michael Best & Friedrich LLP
Michael Best & Friedrich is a law firm that provides legal assistance in property litigation, healthcare, employment, and public policy.
Founded in 1848
501-1000 employees
H1B Sponsorship
Michael Best & Friedrich LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (3)
2023 (5)
2022 (4)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
S
Shawn Stigler
Managing Partner, Colorado Offices & Chair of Venture Best
Recent News
2025-09-25
Los Angeles Business Journal
2025-07-29
BizTimes Milwaukee
2025-06-28
Company data provided by crunchbase