Boar's Head Brand · 3 days ago
Administrative Coordinator
Chicago, IL
Full-time
Onsite
Mid Level
3+ years expDelicatessen Services Co., LLC is seeking an Administrative Coordinator to support the day-to-day administrative and operational functions of the Chicagoland HUB. The role involves managing office operations, financial transactions, and vendor relationships to ensure smooth warehouse processes and compliance requirements.
Food Production
Responsibilities
Serve as primary administrative support for the Warehouse Operations Manager, Supervisors, and Corporate LPs
Manage day-to-day office operations, including correspondence, recordkeeping, reporting, and file maintenance
Process incoming invoices, verify accuracy, adjust as needed, and finalize for approval and payment
Maintain and update the Boar’s Head order guide with approved sales and promotional pricing
Organize, print, and distribute weekly sales signage to designated display areas
Manage and process all P-Card transactions for the warehouse and fleet, ensuring proper documentation and compliance with Boar’s Head financial policies
Support new hire onboarding for drivers and warehouse associates by preparing onboarding checklists, DOT forms, and personnel files
Assist with applicant screening and interview scheduling as needed
Assist with accounts receivable (AR) functions for the Chicagoland HUB, Central, and South spokes
Deposit all checks for the HUB and associated spokes, ensuring accurate posting and timely submission
Support collections and payment processing for the corporate LPs, including following up on outstanding balances and assisting with customer calls as requested
Research, verify, and process credit memos and product adjustments with LP and management approval
Reconcile route invoices daily, finalize adjusted invoices, and maintain accurate transactional records
Act as the central liaison between Boar’s Head corporation, the Chicagoland HUB, and all approved vendors
Coordinate preventative maintenance schedules for warehouse equipment, refrigeration systems, dock doors, vending machines, and other facility assets
Communicate with and schedule third-party vendors for building maintenance, sanitation, pest control, water delivery (Hinkley), and other services
Serve as the main point of contact for the building landlord regarding facility repairs and maintenance requests
Ensure FSMA recordkeeping and warehouse compliance documentation are maintained accurately and up to date
Support warehouse leadership in coordinating safety inspections, cooler maintenance, and operational audits
Schedule pallet and baller pickups, office and warehouse supplies, and track related expenses
Assist in implementing and tracking promotional programs as directed by corporate LPs
Support LPs in managing route-level administrative needs related to pricing, customer credits, and collections
Qualification
Required
High school diploma or equivalent required
Minimum 3 years of office administration experience, ideally in operations, logistics, or warehouse support
Proficient in Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks or similar accounting software
Strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities in a fast-paced setting
Ability to stand for periods up to 4 hours
Ability to bend, twist, reach, climb, stoop, kneel, crouch, and crawl as needed
Ability to lift or carry objects up to 50 lbs.; push or pull objects up to 600 lbs. with proper equipment or team assistance
Work performed in both office and warehouse environments, including exposure to refrigerated and freezer areas
Regular interaction with warehouse staff, drivers, leadership, and external vendors
Preferred
Associate's or Bachelor's degree preferred
Experience in accounts payable/receivable or financial transaction processing strongly preferred
Company
Boar's Head Brand
Since Boar's Head was founded in 1905, much has changed.
1001-5000 employees
H1B Sponsorship
Boar's Head Brand has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (12)
2024 (6)
2023 (8)
2022 (10)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Andrew Castor
Chief Security Officer
Cynthia Lopeman
Human Resources Business Partner
Company data provided by crunchbase