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Orange County Public Schools · 20 hours ago

ADMINISTRATIVE SECRETARY

445 W AMELIA ST

Full-time

Onsite

Entry Level

5+ years exp

Orange County Public Schools is seeking an Administrative Secretary to provide administrative and secretarial support for department directors. The role involves coordinating schedules, managing budgets, maintaining filing systems, and assisting with emergency situations.

EducationHigher EducationPrimary EducationSecondary Education

H1B Sponsor Likely

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive light

Coordinates and prioritizes work plan with supervisor; adjusts work plan to meet unscheduled events

Performs administrative and secretarial assignments with minimal direction while supporting multiple departments in the Research, Measurement and Strategy office

Answers incoming telephone calls for the main department number, as needed; answers questions, takes messages, or forwards calls to the appropriate person or department

Coordinates and schedules meetings, rooms, online meeting links, and/or sets up equipment for meetings with departments, vendors, or the business community

Attends department and office meetings to provide support and engage in discussions

Provides support with reviewing documents and verifying the accuracy of data reports

Remains informed about OCPS procedures as they relate to the preparation and processing of various administrative forms, reports, and communications

Creates and maintains online and hardcopy filing systems and files for the documentation of department items, programs, and tasks (e.g., contracts, projects, state and federal correspondence, budget and audit information

Assists with property inventory and securely stores equipment and technology assigned to the departments

Works with other support team members to maintain an adequate supply of materials for the departments/office

Operates a variety of machinery equipment, and tools associated with department activities which may include a copy machine, fax, laminator, and poster machine

Follows payroll procedures

Works with computer and web-based systems such as SAP, Works, Canvas, Google Suite, Qualtrics, Microsoft Teams, Microsoft Office programs, and Adobe Acrobat and acquires knowledge and skills in using new systems as they are added

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position

Participates in training, workshops, and job-embedded professional learning opportunities

Responsible for timely and accurate information they maintain as part of their job responsibilities

Coordinates with other support staff in the Research, Measurement and Strategy office for coverage (e.g., telephone, vacation, breaks, and lunches)

Manages departmental budgets, processes purchase orders and credit card charges and reconciles budgets monthly against budget software

Follows OCPS travel guidelines and coordinates travel arrangements as requested; processes travel card charges; assists staff with reimbursements to ensure items are processed in a timely manner

Monitors the use of the office copy machines, printers, and other office equipment; may call for routine maintenance and repairs of office equipment

Responsible for monitoring, posting, and pulling resumes for new positions

Follows OCPS policies, processes and procedures

Provides support for other staff positions within departments as needed (e.g., support for the management of test materials, manuals, and state records in support of assessment programs)

Handles emergency situations and notifies appropriate personnel for resolution

Keeps supervisor(s) and other key leaders informed of critical issues about which they should be aware

Qualification

SAPMicrosoft OfficeBudget ManagementGoogle SuiteAdobe AcrobatCommunication SkillsOrganizational SkillsProblem-Solving Skills

Required

High school diploma or GED; supplemented by up to five (5) years of previous experience in more progressively responsible assignments training in an office environment, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions

Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations

Requires the ability to apply principles of persuasion and/or influence

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions

Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information

Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require the ability to utilize principles of fractions and/or interpret graphs

Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action

Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of lightweight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation

Some tasks require visual perception and discrimination. Some tasks require oral communications ability

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances

Company

Orange County Public Schools

Glassdoor3.3

Orange County Public Schools is a urban district school.

Founded in 1869

Orlando, Florida, USA

10001+ employees

https://ocps.net

H1B Sponsorship

Orange County Public Schools has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (1)

2022 (1)

2021 (1)