Office Administrator (On-site - Philadelphia) jobs in United States
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PCS Retirement · 1 month ago

Office Administrator (On-site - Philadelphia)

positionPhiladelphia, PA
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level
money$45K/yr - $50K/yr

PCS Retirement, LLC is one of the nation's largest independent retirement solution providers. The Office Administrator is responsible for managing day-to-day office operations, focusing on mail processing, ensuring the accurate handling of confidential information, and coordinating with vendors for office upkeep.

ConsultingFinanceFinancial ServicesRetirement
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H1B Sponsor Likelynote

Responsibilities

Handle confidential information, including PII, with discretion and professionalism
Oversee incoming and outgoing mail and packages in compliance with company procedures
Manage inbound mail workflow efficiently, including opening, sorting, scanning, distribution, and processing of checks
Maintain organized and secure mail storage systems
Ensure the office environment is clean, safe, and well-stocked
Coordinate with building management and vendors for security, safety, maintenance, repairs, and improvements
Manage employee and guest access by setting up and deactivating badges for employees, adding guests to visitor lists, and ensuring proper access control
Issue and track parking passes for employees and visitors
Manage office supplies inventory and place orders as needed
Welcoming guests and employees in the office
Coordinate and manage special projects as assigned

Qualification

Microsoft Office SuiteOrganizational skillsTime managementData entryMail experienceOffice administration experienceEffective communicationAttention to detailConfidential information handlingInitiative

Required

Excellent organizational and time management skills
Strong attention to detail and accuracy
Data entry
Effective written and verbal communication skills
Proficient in Microsoft Office Suite
Ability to handle confidential information with discretion
Ability to work independently and take initiative

Preferred

Mail experience is a plus
Office administration experience is a plus

Benefits

401(k) match
Medical
Dental
Vision
Life insurance
Short and long term disability
Paid-time off

Company

PCS Retirement

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Professional Capital Services is an independent provider of retirement plan solutions.
dateFounded in 2001
location
Philadelphia, Pennsylvania, USA
people-size201-500 employees
web-link
https://www.pcsretirement.com/

H1B Sponsorship

PCS Retirement has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (6)
2023 (1)
2022 (4)
2021 (8)
2020 (1)

Funding

Current Stage
Growth Stage
Total Funding
unknown
Key Investors
LLR Partners
2024-03-04Acquired
2017-10-31Private Equity

Leadership Team

M
Michael Coluzzi
President and Chief Financial Officer
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Recent News

Business Wire
AssetMark Expands National RIA Footprint with Acquisition of Efficient Advisors, LLC
2025-11-01
PRWeb
PCS Selects iJoin to Expand Advisor Access to AMA and Income Solutions
2025-03-19
PR Newswire
PCS Strengthens Leadership Team with New Head of Product
2025-02-19
Company data provided by crunchbase