Apply on Employer Site

NEOGOV · 1 day ago

BUYER, PURCHASING

Texas City, TX

Full-time

Onsite

Entry, Mid Level

$52K/yr - $78K/yr

2+ years exp

NEOGOV is seeking a Buyer to join the City of Texas City. The Buyer will be responsible for purchasing goods and services, managing vendor relations, and ensuring compliance with purchasing policies and legal standards.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Assist in the evaluation of quotes and bid proposals from suppliers for the preparation and processing of purchase orders for goods and services and ensure all purchases are in compliance with the purchasing ordinance

Review and verify purchase requisitions for accuracy and completeness including alignment with account numbers, budget availability, and receipt of department and/or City Commission approval

Collaborates with departments to develop specifications and scopes of work to ensure operational needs are met. Prepare bid specifications to elicit competitive bids for internal departments for commodities and services

Ensure procurement processes for goods and services, including soliciting competitive quotations, assisting with bid openings, documenting vendor responses, and preparing bid tabulations

Run PO Reports and provide weekly and monthly analysis

Maintain and update purchasing records and vendor database ensuring compliance with necessary licensing and insurance requirements. Assists in tracking and maintaining certificates of insurance

Prepare and process all basic rehabilitation and American Rescue Plan Act (ARPA) bid projects in accordance with city and federal policies and procedures. Accurately analyze and provide summary results, making sound recommendations

Audit procurement card transactions throughout each billing cycle to identify audit exceptions such as circumvention, inappropriate procurement activities, charges for taxes, etc

Manage fiscal year opening and closing procedures for purchase orders. Provide final encumbrance carry over report to Chief Financial Officer

Provide administrative support, including filing, data entry, preparing correspondence, memos and bid documents

Train department staff on Purchasing Process

Assumes duties of the Purchasing Manager in his/her absence as assigned, including conducting bid openings and preparing sealed bid proposals as required by city purchasing ordinance

Performs other duties as assigned

Qualification

Procurement experienceCompetitive bid lawsVendor relationsTyler MUNISMicrosoft OfficeAttention to detailCommunication skillsTime managementSelf-starter

Required

Associate's degree in business, finance, supply chain management, or a closely related field + minimum of two (2) years of procurement experience in a related field

Or equivalent training, education, and/or experience

Thorough knowledge of competitive bid laws, public purchasing methods, and large-scale procurement procedures

Knowledge of applicable state laws, bid evaluation techniques, and cooperative purchasing programs

Proficiency with common software applications such as Microsoft Office applications, including Word, Excel, Access and Outlook

Ability to establish and maintain strong working relationships with internal departments, vendors, and the public

Skill in completing assignments accurately with attention to detail

Skill in data entry and filing, planning and organization and time management

Must be a self-starter with demonstrated ability to work independently and perform duties within scheduled time limits

Skill and experience in being a self-starter, must possess the ability to prioritize, multi-task, and manage multiple projects in a fast-paced environment

Strong communication skills, both oral and written, with attention to detail and accuracy in documentation

Ability to exercise judgment and make decisions based on established policies and procedures

Experience and ability to positively interact with city staff and vendors