This job has closed.

Charlie Health · 1 day ago

Care Admin Specialist (Part-Time)

United States

Part-time

Remote

Entry Level

1+ years exp

Charlie Health is a company dedicated to improving access to behavioral health treatment for individuals facing mental health challenges. As a Care Admin Specialist, you will support the operations by ensuring the accuracy of patient data and providing administrative assistance to the admissions and clinical teams.

Health Care

Responsibilities

Review and transfer patient data accurately and efficiently between Salesforce and medical records systems. Ensure that all information is entered correctly and in compliance with established protocols and standards

Maintain patient charts and records, ensuring that all documentation is complete, up-to-date, and organized according to internal guidelines and regulatory requirements

Enter and update patient information in databases and electronic health records systems as needed. Monitor data integrity and accuracy, identifying and resolving discrepancies or errors promptly

Provide administrative support to the admissions and clinical teams, including scheduling appointments, organizing meetings, preparing documents, and handling correspondence. Assist with other administrative tasks as assigned

Performing Attendance for various teams, Admin tasks as assigned, scheduling for various teams, responding to teams inquires supporting them with workflow or tech/questions

Adhere to compliance standards and regulations, including HIPAA, to protect the privacy and confidentiality of patient information. Follow established procedures for data handling, storage, and disposal

Collaborate with internal teams, including admissions, clinical, and administrative staff, to ensure seamless communication and coordination of patient care and administrative activities

Participate in training programs and professional development opportunities to enhance your knowledge and skills in care administration, data management, and compliance practices

Qualification

Data managementSalesforceHealthcare experienceCompliance knowledgeOrganizational skillsCommunication skillsGSheetsEMRsAdaptability

Required

1+ years of relevant work experience

Associate or Bachelor's degree in health sciences, communications, or relevant field

Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment

Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders

Commitment to maintaining confidentiality and adhering to compliance standards and regulations

Willingness to learn and adapt to new systems, processes, and procedures

Availability to work 20-28 hours per week. The hours for this position are Monday-Sunday, working any days of the week you prefer, but need to be available to work either 5 days/week (4) hour shifts, or 4 days/week (5) hour shifts as a minimum requirement

Preferred

Previous experience in a healthcare or administrative role relating to data operations, data management, or related roles, with a strong understanding of data reconciliation, manual data entry, and data migration processes is a plus but not required

Knowledge of database systems and tools such as GSheets, Salesforce, and EMRs is a plus