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University of South Alabama · 2 months ago

Human Resources Assistant II - 008305

Mobile, AL

Full-time

Onsite

Entry Level

4+ years exp

The University of South Alabama’s department of Human Resources is seeking to hire a Human Resources Assistant II. The role involves various clerical tasks in support of the HR department, including managing communications, processing employee documents, and maintaining records.

EducationHigher EducationUniversities

Work & Life Balance

Responsibilities

Answers multi-line telephone and directs calls in a professional manner

Serves as receptionist, greeting and routing visitors

Assists applicants with on-line application process, as appropriate

Assists with the processing of employee appointment and termination documents

Creates and maintains files, as applicable

Maintains accurate employee biographical and demographic information using the Banner HR/Payroll system

Prepares and proofs correspondence, documents, and reports utilizing various software to include Microsoft Word and Excel

Compiles statistics from various sources

Schedules meetings and appointments

Assists with the scheduling of new clients for the Employee Assistance Program

Prepares the Employee Assistance Program initial file for each new client

Copies and faxes correspondence and other documents

Prepares mail for pick-up, and distributes mail as applicable

Interacts by telephone, letter, e-mail or in person with employees, applicants, and others in a professional manner

Prepares photo ID’s using a computerized badge system

Assists with the maintenance of active and terminated personnel files

Assists with purging files according to retention schedule

Maintains electronic log of various documents using Excel

Assists with maintaining receipt of performance evaluations, and informs departments of outstanding evaluations

Maintains tenant logs for Technology Park and prepares ID cards as authorized

Researches discrepancies and notifies appropriate personnel of any issues requiring special attention

Ensures compliance with Banner Data Standards when entering data

Works with departments and Human Resources staff to ensure timely completion of Banner forms

Completes verifications of employment for various agencies

Travels to various campuses as assigned

Ensures confidentiality of employee information; prints, scans, copies and/or distributes documents, as needed

Provides backup to other HR staff during absences to include ordering equipment and supplies, preparing payment forms, submitting copier and other equipment repair requests, serving as liaison with the Computer Center and Telecommunications regarding setup of equipment or equipment issues, and serving as liaison with the Facilities Department, and Technology and Research Park, regarding building or facility issues

Regular and prompt attendance

Ability to work schedule as defined and overtime as required

Related duties as required