Spencer Fane LLP · 1 day ago
Billing Specialist
Manhattan, NY
Full-time
Hybrid
Mid Level
$27.39/hr - $35.34/hr
3+ years expSpencer Fane LLP is a law firm seeking a Billing Specialist to manage client invoicing and provide customer service for both internal and external clients. The role involves generating invoices, maintaining billing instructions, and assisting attorneys with billing-related tasks.
Consulting
Hiring Manager
Jaclyn Steiner
Responsibilities
Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices
Maintain extreme awareness of special billing instructions and rate exceptions
Complete all tasks necessary to generate client invoices
Troubleshoot issues that arise when utilizing Aderant
Prepare and send the edited invoices to the legal administrative assistants
Support and provide ad hoc reports, detail summaries to Legal Staff, and pull and assist with monthly proforma and invoices
Apply invoice discounts as they apply
Process WIP write/downs with appropriate approvals
Apply unallocated funds with attorney direction
Field emails from attorneys and LAAs requesting various changes to existing invoices and creating additional invoices as needed
Complete billing for all assigned attorneys ensuring there are no delays for prebilling in the next cycle
Apply trust funds with attorney direction
Responsible for assisting attorneys and legal support staff with internal/external client requests
Qualification
Required
Experience working with Microsoft Office, including Word, Outlook, and Excel, required
Organization and Independence: Strong organizational and time management skills to prioritize heavy workload to meet time-sensitive deadlines
Ability to work both independently and as part of a team with minimal supervision
Communication and Interpersonal: Excellent written and verbal skills in order to provide professional, efficient customer service functions
Ability to grasp new concepts in a timely manner and teach them to others as needed
License: Must maintain a valid, current driver's license
Preferred
Education: Associates or Bachelor's degree in accounting or related area of business preferred
Experience: Minimum 3+ years of legal billing experience preferred
Systems and Technical Proficiency: Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB software preferred
Benefits
Medical
Vision
Dental
PTO
401k
Life
Disability
Company
Spencer Fane LLP
Spencer Fane is a law firm that offers legal services in business, finance, and labor laws.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Shawn Tuma
Cyber | Data | Artificial Intelligence Practice Group Leader; Plano Office Managing Partner
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