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Colonial Williamsburg Foundation · 18 hours ago

Collections Database Administrator

Williamsburg, Virginia, United States

Full-time

Onsite

Mid Level

3+ years exp

Colonial Williamsburg Foundation is a private, not-for-profit educational institution that operates a large museum complex. The Collections Database Administrator manages the Foundation’s collections management systems, ensuring accurate and well-structured collections data while collaborating with various teams to improve access and functionality.

Museums and Historical SitesNon ProfitTour Operator

H1B Sponsor Likely

Responsibilities

Manages data integrity and system functionality in The Museum System (TMS) and Axiell’s EMu

Verifies accuracy, completeness, and format consistency of collections data in alignment with industry standards and in collaboration with collections staff

Develops, maintains, and updates data entry style guides for use by registrars, curators, and conservators

Serves as the primary point of contact for database standards, protocols, and user support; provides onboarding and refresher training for staff

Coordinates database upgrades and maintenance with IT and external vendors

Collaborates with curatorial, registration, conservation, and other departments to integrate system modules into workflows, cataloging projects, inventories, and exhibition processes

Performs data searches, location updates, and generates system reports as needed

Assists the Registrar with inventory projects and database security settings, including user permissions and access controls

Oversees departmental volunteers and interns involved in collections information work

Qualification

TMSEMuData managementSQLCrystal ReportsData structureMetadata standardsMuseum operationsAttention to detailCommunication skillsTeamworkOrganizational skills

Required

Bachelor's degree or equivalent experience

Experience working in a museum setting and knowledge of museum operations, policies, and standards

3–5 years of experience working with a museum collections management database (e.g., TMS, EMu, or comparable CMS)

Experience creating, managing, or maintaining collections data, including data cleanup, data verification, and system configuration

Preferred

Master's degree in art history, history, museum studies, material culture, library science, information science, or a related field

Proficiency with Crystal Reports and SQL

Company

Colonial Williamsburg Foundation

Colonial Williamsburg Foundation is an outdoor museum that offers historical and archeological experiences as well as guided tours.

Founded in 1926

Williamsburg, Virginia, USA

1001-5000 employees

https://www.colonialwilliamsburg.org/

H1B Sponsorship

Colonial Williamsburg Foundation has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (2)