LifeMoves · 20 hours ago
Administrative Assistant
Palo Alto, CA
Full-time
Onsite
Entry Level
2+ years expLifeMoves is the largest provider of housing and services for neighbors experiencing homelessness in Silicon Valley. The OSC Administrative Assistant plays a crucial role in ensuring the program site operates smoothly, providing support to clients, volunteers, and community visitors while maintaining a safe and welcoming environment.
FamilyNon ProfitResidential
Responsibilities
Provide calm, supportive crisis response and connect clients to appropriate resources as needed
Support daily operations by responding to needs and questions from clients, volunteers, donors, and visitors with radical hospitality, professionalism, and compassion
Monitor site safety through regular rounds and camera observation to ensure a clean, safe, and welcoming environment. Report maintenance or pest issues promptly and support pest control efforts by maintaining cleanliness and preparing spaces for treatment as needed
Manage facility meals, supplies, and donations, ensuring proper inventory, and maintaining organized storage
Support team collaboration by creating reports, updating shift logs and participating in meetings
Maintain a high level of ethical conduct regarding confidentiality, boundaries, and professionalism while fostering a supportive environment for all
Fully participate in all required trainings. This includes completing trainings by assigned deadlines, actively engaging during sessions, and applying what you learn to your daily work
Attend continuing education opportunities to grow expertise and uphold agency standards
Perform other duties as assigned to meet program and organizational needs
Qualification
Required
High School Diploma or GED required; 2-3 years of consistent equivalent experience in related field may substitute for formal education. Related fields may include direct involvement in peer advocacy, community outreach, housing services or roles within the homelessness services field
Comfortable using basic technology, including phone and messaging systems, email, Microsoft and Google Suites, and databases to complete administrative tasks
Willingness and ability to work with people from all backgrounds with care, respect, and empathy. Understands and is committed to learning and practicing DEIB and relentless engagement by welcoming everyone with kindness, dignity, and respect
Manages stress and emotions professionally, remaining calm, professional, and supportive even under pressure; applies de-escalation techniques to support safety and positive outcomes
Maintains clear, unbiased, and professional documentation and communication
Demonstrates strong organization, attention to detail, and initiative to ensure smooth operations and positive engagement with clients, colleagues, and partners
Understands job duties and performs tasks with accuracy
Demonstrates a selfless commitment to others on the team, including activity-based dependability, self-improvement activities. Actively seeks opportunities to contribute at higher levels in service to LifeMoves and others on the team
Sets performance goals, establishes the approach, creates a learning environment
Manages workload effectively and meets deadlines
Actively seeks opportunities to partner with colleagues across teams and functions. Shares knowledge, communicates openly, and anticipates needs to support collective goals. Builds trust by contributing ideas, offering assistance, and ensuring alignment to achieve results together
Benefits
Competitive annual base salary
Opportunity to participate in the LifeMoves benefits package
Company
LifeMoves
Lifemoves is a non-profit organization that helps homeless families and individuals.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Aubrey Merriman (He/Him/His)
Chief Executive Officer
Marie Amoruso Jackson
CMO - Chief Marketing Officer
Recent News
2025-04-04
Morningstar
2023-09-28
Company data provided by crunchbase