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Inside Higher Ed · 6 days ago

Fiscal Assistant II

Gainesville, FL

Full-time

Onsite

Mid Level

$19/hr - $21/hr

3+ years exp

Inside Higher Ed is a part of the University of Florida, specifically within the Institute for Food and Agricultural Sciences. The Fiscal Assistant II will process various financial transactions, ensuring compliance and documentation, while supporting multiple departments. The role requires effective communication and teamwork to manage accounts payable and contribute to a professional work environment.

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Responsibilities

Communication - Strong verbal and written skills will be needed to ensure positive and professional communication with faculty, staff, students, and vendors. Will need to successfully navigate the ticketing system, email communications, and other communication systems as designated by administration. Virtual and in-person conversations will be expected

Process Financial Transactions - This position is the backbone of operations as it processes the accounts payable for assigned departments. The incumbent will work within a team to ensure the following items are processed: purchase credit cards (pcards), requisitions, purchase orders, invoices, reimbursements and travel requests. As the position grows, basic domestic travel may also be processed. Review, analysis and accurate data entry will be required within selected software. As software applications adapt and change, this position will be required to learn new skills to accommodate new procedures. This is completed through professional and open communication. The selected candidate will need to navigate UF financial systems to verify allowable funds are available, upload appropriate documentation and to ensure compliancy is adhered to

Team Effort - The Financial Service Center fosters a team effort. This includes a professional and supportive environment. This member will be expected to attend and contribute to trainings. Travel may be required. There may be times where staff is requested to contribute to a special project or do other duties as assigned

Qualification

Accounts transaction experienceMicrosoft ExcelPeopleSoft functionsSAP ConcurData entryVirtual communicationCustomer serviceCritical thinkingTime managementOrganizational abilitiesTeamworkAdaptabilityEffective communication