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NYC Department of Housing Preservation & Development · 21 hours ago

Chief of Staff for the Division of HPD Tech

New York, NY

Full-time

Onsite

Director/Executive

$115K/yr - $159K/yr

The NYC Department of Housing Preservation & Development (HPD) promotes housing quality and affordability in the city. The Chief of Staff for the Division of HPD Tech will support the Chief Information Officer in managing personnel actions and coordinating civil service processes to enhance the agency's technological capabilities.

CommunitiesGovernmentProperty DevelopmentReal Estate

Responsibilities

Manage all staff personnel actions in coordination with Human Resources (HR) and HPD Budget, including hiring, terminations, promotions, and probationary advisements

Serve as the primary personnel liaison with HR

Coordinate Civil Service actions and appointments in partnership with HR

Lead the Full-Time Employee (FTE) hiring process, including civil service requirement screening, work authorization review, interview scheduling, hiring paperwork preparation, onboarding, and staff inactivation

Partner with HR and Budget to process salary actions, promotions, and civil service or business title changes

Maintain comprehensive personnel and organizational records, including master files, staff/consultant/temp counts, vacancies, OMB actions, organizational charts, HPD TECH phone directory updates, seating plans, and staff assignments

Prepare and deliver personnel status reports and produce ad hoc reports (e.g., staff leave/absence reports, COVID response needs, furlough tracking)

Act as the primary point of coordination for the CIO, managing priorities, follow-ups, and escalation of critical issues

Represent the CIO in meetings and communications, preparing responses, presentations, and briefings for both internal and external stakeholders

Oversee planning and execution across cybersecurity, enterprise technology, and product teams to maintain alignment with agency objectives

Track and monitor deadlines, deliverables, and performance metrics to ensure CIO initiatives and overseeing special projects stay on schedule working in collaboration with PMO

Facilitate teams in identifying needs, documenting risks ensuring the CIO and leadership remain informed and prepared

Provide operational oversight for teams and units reporting to the CIO, ensuring strategic priorities are translated into clear, actionable plans

Create operational and standardized policies for staff, establishing best practices for organizational behavior and operational excellence

Qualification

Civil service knowledgeOperational planningProject leadershipSoftware developmentData communicationExcel proficiencyLucid proficiencyCommunication skillsOrganizational skillsInterpersonal skills

Required

Ability to coordinate a large office of computer professionals engaged in the development and maintenance of complex systems and services

Excellent knowledge of NYC civil service system

Excellent administrative, management, strategic, and operational planning skills

Excellent organizational and communication skills and detailed follow through skills to monitor and report on the status of open issues

Exceptional written, oral, and interpersonal skills

Ability to work independently, exercise professional judgment, and have discretion

Ability to work under pressure and manage competing priorities

A baccalaureate degree from an accredited college, including or supplemented by twenty-four (24) semester credits in computer science or a related computer field and two (2) years of satisfactory full-time software experience in designing, programming, debugging, maintaining, implementing, and enhancing computer software applications, systems programming, systems analysis and design, data communication software, or database design and programming, including one year in a project leader capacity or as a major contributor on a complex project; or

A four-year high school diploma or its educational equivalent and six (6) years of full-time satisfactory software experience as described in '1' above, including one year in a project leader capacity or as a major contributor on a complex project; or

A satisfactory combination of education and experience that is equivalent to (1) or (2) above. College education may be substituted for up to two years of the required experience in (2) above on the basis that sixty (60) semester credits from an accredited college is equated to one year of experience. A masters degree in computer science or a related computer field may be substituted for one year of the required experience in (1) or (2) above. However, all candidates must have a four year high school diploma or its educational equivalent, plus at least one (1) year of satisfactory full-time software experience in a project leader capacity or as a major contributor on a complex project

To be eligible for placement in Assignment Level IV, in addition to the Qualification Requirements stated above, individuals must have one year of satisfactory experience in a project leader capacity or as a major contributor on a complex project in data administration, database management systems, operating systems, data communications systems, capacity planning, and/or on-line applications programming

Preferred

Excellent knowledge of Excel and Lucid

Benefits

Public Service Loan Forgiveness

Company

NYC Department of Housing Preservation & Development

Established in 1978, the New York City Department of Housing Preservation and Development (HPD) is the largest city housing preservation and development agency in the nation.

Founded in 1978