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United Flow Technologies (UFT) · 1 day ago

Assistant Sales Project Coordinator

Glen Allen, VA

Full-time

Onsite

Entry Level

1+ years exp

United Flow Technologies (UFT) is one of the oldest and most respected manufacturer's representatives in the United States, specializing in process equipment for water and wastewater treatment. They are hiring an Assistant Sales Project Coordinator to assist in project coordination tasks associated with engineered equipment sales, ensuring a smooth project lifecycle for equipment orders.

Information Services

Responsibilities

Assist in the daily administration, configuration, maintenance, accounting of projects/orders in the QuickBase environment

Handling requests and queries from contract administrator, senior managers and sales staff associated with equipment orders

Assist in the preparation of regularly scheduled reports in QuickBase as requested

Maintain purchase orders, submittals, O&M manuals, and other project documentation in SharePoint

Track contract milestones including submittals, approvals, manufacturing, shipment and delivery

Serve as liaison between internal sales, and customers after order placement

Communicate project schedules, lead times, and manufacturing status

Maintain consistent communication with manufacturers to ensure accurate updates to orders are entered into QuickBase on a routine basis

Provide updates to Contract Administrator and Sales on projected delivery dates of equipment

Participate in internal coordination meetings as required

Serve as back-up support to inside parts sales

Travel up to 10% a year

Qualification

Project coordinationQuickBaseQuickBooksMicrosoft Office 365Communication skillsOrganizational skills

Required

1+ years of project coordination experience; preferably within construction or general contractor industries

Working experience with Quickbase & Quickbooks preferred or similar ERP/CRM software

Familiarity with purchase orders, contracts, and construction documentation

Proficiency in Microsoft Office 365

Excellent verbal and written communication skills

Strong organizational skills with attention to detail and the ability to multi-task with changing priorities

Company

United Flow Technologies (UFT)

UFT is an integrated platform focused on delivering products and technical solutions to water environment professionals, including sophisticated engineers and operators in the water and wastewater industry.

Founded in 2021

Foothill Ranch, California, USA

501-1000 employees