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Propeller Industries · 21 hours ago

Payroll and Tax Compliance Specialist (1099 Contractor)

United States

Full-time, Contract

Remote

Senior Level

$45/hr - $55/hr

5+ years exp

Propeller Industries is a finance and accounting partner for fast-growing, venture-backed companies, providing on-demand CFO services and financial infrastructure. They are seeking an experienced payroll and tax compliance professional to oversee payroll operations and ensure multi-state tax compliance, focusing on oversight, compliance monitoring, and strategic payroll management.

AccountingConsultingFinanceFinancial Services

Responsibilities

Serve as primary liaison with ADP Comprehensive Services for payroll processing

Review and approve payroll registers for accuracy before transmission

Coordinate semi-monthly payroll cycles and ensure timely processing

Manage payroll inputs for new hires, terminations, status changes, salary adjustments

Troubleshoot payroll discrepancies and employee pay inquiries

Oversee employee data accuracy in ADP Workforce Now

Ensure accurate and timely federal, state, and local payroll tax deposits and filings

Monitor multi-state tax compliance across all employee locations

Manage new state registrations as employees relocate or are hired in new states

Review quarterly and annual payroll tax reports for accuracy

Respond to and resolve tax notices from federal, state, and local agencies

Coordinate with ADP on tax filing issues and corrections

Oversee W-2 and 1099 preparation and distribution

Reconcile payroll tax accounts quarterly and annually

Support internal and external audits with payroll documentation

Prepare payroll-related reports for Finance and leadership as needed

Stay current on federal, state, and local payroll tax law changes

Update payroll policies and procedures as regulations change

Recommend process improvements to increase efficiency and accuracy

Collaborate with Finance and People Ops on payroll-related matters

Qualification

ADP Workforce NowMulti-state payroll compliancePayroll tax regulationsCPP certificationFPC certificationProactive approachAttention to detailProblem-solving skills

Required

5+ years of payroll administration and tax compliance experience

Hands-on experience and high level of expertise with ADP Workforce Now and ADP Comprehensive Services

Demonstrated expertise in multi-state payroll tax compliance

Strong understanding of federal, state, and local payroll tax regulations

Experience managing payroll for 100-200+ employees

Excellent attention to detail and problem-solving skills

Independent and self-starting worker with a proactive approach

Preferred

CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)

Experience in professional services or multi-client environments

Knowledge of state-specific regulations (we have employees in Arizona, California, Colorado, Florida, Georgia, Idaho, Illinois, Indiana, Kentucky, Massachusetts, Michigan, Minnesota, Missouri, North Carolina, Nebraska, New Hampshire, New Jersey, Nevada, New York, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, Wisconsin)