Seattle University · 6 days ago
Associate Director of Post-Award
Seattle, WA
Full-time
Hybrid
Lead/Staff, Director/Executive
$85K/yr - $90K/yr
5+ years expSeattle University is seeking an Associate Director of Post-Award to oversee post-award operations, including financial monitoring, compliance, reporting, and award closeout. This leadership role requires effective coordination of post-award activities and collaboration with faculty, university offices, and sponsors to promote responsible stewardship and efficient grant management.
EducationTrainingTutoring
Hiring Manager
Jenna Isakson
Responsibilities
Provide strategic oversight of post-award operations and directly supervise the Grant Management Specialist
Lead the GAP working group, ensuring completion of collaborative tasks and strategic initiatives
Develop, update, and implement post-award policies and procedures to ensure compliance with federal, sponsor, and institutional requirements
Draft and revise subaward and contractor process, agreement templates, and related documentation
Develop and provide relevant trainings and communications related to research administration best practices for our campus community
Coordinate with ADs of Pre-Award, review and negotiate awards and agreements
Set-up account in Workday and OneAegis systems
Lead new award set-up and facilitate onboarding for project teams
Draft and review contract agreements including subawards, in collaboration with University Counsel, to meet the needs sponsored projects activities
Serve as the primary sponsor contact for post-award matters
Participate in team meetings to address post-award issues and coordinate sponsor communications, as appropriate
Monitor and reconcile grant accounts, including cost-share commitments
Develop and implement process for financial projections of sponsored projects
Develop and identify a process for ensuring timely resolution of financial discrepancies
Provide regular and accurate budget updates to principal investigators and project support staff
Oversee and direct the processing and approvals of sponsored projects transactions (payroll actions, procurement, invoice processing, etc.)
Monitor and manage subaward and contractor agreements
Facilitate meetings to review financial status, spending trends and projections, and required reporting
Coordinate project rebudgeting and other project changes in collaboration with the PI
Manage prior approval requests and sponsor communications as appropriate
Lead the award closeout process, including early preparation to ensure timely and compliant closure
Serve as ORSP liaison with university financial offices
Contribute as a thought partner to the ORSP leadership team to build research administration infrastructure
Provide strategic leadership and feedback to Director in the ongoing improvement of ORSP services and processes
Serve as a mentor for grants management aligned staff in ORSP and across campus
Perform complex analysis, including historical synopsis, of grant finance and award data
Propose new policies and procedures, and necessary updates to increase efficiency of grants management processes to the ORSP leadership team
Engage regularly in opportunities for growth and development, including engaging in relevant listservs and professional organizations, as well as participating in relevant conferences and training
Approve and negotiate terms and conditions for award agreements, contracts, and consulting agreements in consultation with University Counsel
Consult with University Counsel and other campus regulatory offices (e.g., Institutional Review Board, Biosafety, Student Financial Services) as needed
Communicate compliance processes and protocols with Principal Investigators and grants management staff
May act as sponsored-agreement related point of contact for state, federal and sponsor audits
Remain up-to-date with current sponsor and government policies and regulations (e.g. the uniform guidance, NSF PAPPG, etc.)
Qualification
Required
Bachelor's degree in education, public administration, business, or a related field
5 or more years of experience in research administration or sponsored project management
Experience in higher education or with federally funded research projects
Strong leadership skills and demonstrated progression of responsibilities
Strong organizational, communication, and customer service skills
High attention to detail
Proficiency with Microsoft Office and collaborative tools (e.g., Teams, Zoom)
Ability to manage multiple priorities and work independently and collaboratively
Preferred
Master's degree in a relevant field
2 or more years of supervisory experience
Familiarity and proficiency with Workday
Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA)
Familiarity with federal agency reporting requirements and post-award financial processes
Benefits
Full medical, vision, and dental benefits
Company
Seattle University
Seattle University, commonly referred to as Seattle U, is a Jesuit Catholic university located in Seattle, WA
501-1000 employees
H1B Sponsorship
Seattle University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (12)
2023 (12)
2022 (7)
2021 (12)
2020 (10)
Funding
Current Stage
Late StageTotal Funding
$1.5MKey Investors
National Science Foundation
2022-10-05Grant· $1.5M
2022-03-02Grant
Leadership Team
Chris Liew
Vice President for Strategic Initiatives
Eduardo Peñalve
President
Recent News
2025-10-16
2025-09-01
Company data provided by crunchbase