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University of Notre Dame · 17 hours ago

Administrative Assistant | Law Faculty

Notre Dame, IN

Full-time

Onsite

Mid Level

$18/hr - $20/hr

3+ years exp

The University of Notre Dame is a vibrant, mission-driven community committed to fostering an environment of care. The Faculty Administrative Assistant plays a vital role in supporting law faculty and administrators by providing high-quality administrative, operational, and logistical support, allowing faculty to focus on their academic mission.

EducationHigher EducationService Industry

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Provide comprehensive administrative and logistical support to multiple faculty members, blending core administrative functions—such as calendar management, record maintenance, and professional document preparation (including manuscripts and letters of recommendation)—with extensive course administration responsibilities. This includes managing learning management systems, processing grades, and coordinating student assistants

Serve as a welcoming first point of contact and trusted communications liaison by managing front-office operations, answering calls, greeting visitors, and coordinating and supporting faculty-related meetings and events

Coordinate domestic and international travel arrangements and serve as the faculty delegate for preparing detailed travel and expense reimbursement requests, ensuring full compliance with University and Law School policies

Provide backup support for other faculty assistants and assist with overflow administrative needs as assigned by departmental leadership

Support the planning and execution of special projects and signature events—such as Commencement and faculty conferences—at the request of leadership

Qualification

Microsoft Office SuiteGoogle WorkspaceLMS platformsExpense systemsOrganizational skillsCommunication skillsConfidentialityProblem-solving skills

Required

3–5 years of administrative experience, preferably in higher education or a professional office environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Calendar, Docs, Sheets, Forms)

Exceptional organizational skills with strong attention to detail

Excellent written and verbal communication skills

Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion

Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision

Strong problem-solving skills and a proactive, service-oriented mindset with the ability to anticipate needs

Preferred

Associate's degree or some college coursework highly preferred

Experience with university or enterprise systems such as Canvas or other LMS platforms, travel and expense systems, Box, Zoom, and Adobe Acrobat is a plus

Company

University of Notre Dame

Glassdoor4.4

The University of Notre Dame is the premiere Catholic research university in the United States.

Founded in 1921

Notre Dame, Indiana, USA

5001-10000 employees

http://mendoza.nd.edu

H1B Sponsorship

University of Notre Dame has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2020 (22)