VCU Health · 2 months ago
Administrative Staff Specialist - Putney House
Richmond, VA
Full-time
Onsite
New Grad, Entry LevelVCU Health is seeking an Administrative Staff Specialist to perform administrative and secretarial functions for their department. The role involves welcoming visitors, coordinating mail flow, scheduling meetings, and ensuring the reception area is presentable, among other clerical duties.
Hospital & Health Care
Responsibilities
Welcoming guests/visitors by greeting them in person or by phone and answering or referring inquiries
Provides coverage at front desk
Ensures reception area is tidy and presentable
Directing visitors by maintaining employee directories and giving instructions
Schedules meetings and conference room spaces
Coordinates mail flow, collects and distributes parcels and other mail
Providing oversight of the Putney House parking lot (P-Lot), which entails authorizing usage, monitoring traffic flow, and requesting citations as needed; works closely with VCUPD
Maintaining inventory for hospitality center and other supplies as needed
Providing excellent customer service and completing all assignments, projects, and duties for day-to-day operations in a timely fashion
Performs various clerical duties such as photocopying, faxing, filing, and collating, as needed
Maintaining security by following outlined procedures
Other duties as assigned
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed
The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department
This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with staff
Qualification
Required
Welcoming guests/visitors by greeting them in person or by phone and answering or referring inquiries
Provides coverage at front desk
Ensures reception area is tidy and presentable
Directing visitors by maintaining employee directories and giving instructions
Schedules meetings and conference room spaces
Coordinates mail flow, collects and distributes parcels and other mail
Providing oversight of the Putney House parking lot (P-Lot), which entails authorizing usage, monitoring traffic flow, and requesting citations as needed; works closely with VCUPD
Maintaining inventory for hospitality center and other supplies as needed
Providing excellent customer service and completing all assignments, projects, and duties for day-to-day operations in a timely fashion
Performs various clerical duties such as photocopying, faxing, filing, and collating, as needed
Maintaining security by following outlined procedures
Arranges for the repair and maintenance of office equipment
Monitors staff attendance and time
Assists staff as needed
Facilitates and coordinates the day-to-day administrative activities of the department
Supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with staff
Physical: Lifting less than 20 lbs. Lifting 20-50 lbs
Activities: Prolonged standing
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking
Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent change
Company
VCU Health
VCU Medical Center is a school. It is a sub-organization of Virginia Commonwealth University.
Founded in 1838
10001+ employees
H1B Sponsorship
VCU Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (47)
2024 (32)
2023 (37)
2022 (45)
2021 (44)
2020 (33)
Funding
Current Stage
Late StageLeadership Team
Theresa A. Erichsen RN BSN LCCE FACCE IBCLC
RN Arts In Healthcare, Childbirth Ed, Lactation Consultant, Co-founder/ Ex Dir VCU Health Orchestra
James Siegel, CPA, CIA
Senior Vice President & Chief Financial Officer
Recent News
2025-10-30
2025-10-15
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