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GAI Consultants, Inc. · 1 day ago

Project Accounting Associate III

Jacksonville, Florida, United States

Full-time

Onsite

Mid Level

4+ years exp

GAI Consultants, Inc. is seeking a Project Accountant III to join their Jacksonville, FL office. In this role, you will assist Project Managers throughout the project life cycle, including establishing project budgets, preparing client invoices, and conducting financial reviews.

Consulting

Responsibilities

Assist Project Managers throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review

Assist with conducting a monthly and/or bi-weekly project financial review of: project earning report, accounts receivable, work-in-progress, and backlog

New Project Setup

Training Help

Project Submission

Create Work-Breakdown-Structure (WBS)

Input Budgets (Contract, Cost & Billing)

Contract is uploaded into Vantagepoint

Create Billing Terms & Review Contract for Invoicing Instructions

Review the ACCT-Project Budget for Accuracy & Save in Financial Folder

Notify the Project Manager upon Completion

Invoicing

Preparation Draft

Review comments for mischarges

Review sub-consultant invoices (rates & limits)

Correct rates

Employee labor & expenses are on the same task/sub-task

Accounting Notes in EI field

Setup Invoicing Review Meetings

Accounts Receivable & Work-In-Process (WIP) Review

Establish who is doing the follow-up with the client (Project Accountant or Project Manager)

Generate the Past Due Report

Double Check

Email went to the client

Uploaded into the client’s system

Input the comments into Vantagepoint

Project Financial Performance

Miscellaneous

Occasionally plans and coordinates detailed aspects of projects

Assists with preparation of project scopes, schedules and plans for assigned projects

Occasionally assigns tasks to other technical and non-technical staff

Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria

Attends project meetings and presents specific aspects of assignments

Communicates effectively to both technical and nontechnical audiences

Works effectively and collaboratively within internal and external teams

Demonstrates ability to lead discussions and tasks

Qualification

Project AccountingBudget ManagementInvoicingAccounts ReceivableWork-In-Progress ReviewCommunication SkillsProject ManagementTeam Collaboration

Required

4+ Years of Experience

High School Graduation/GED

Driver's License Required

Preferred

Related Post-secondary Technical Coursework Preferred

Benefits

Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire)

New paid Maternity/Paternity/Adoption program

Generous Paid Time Off and 7 paid holidays

401k company match

Company

GAI Consultants, Inc.

Transforming ideas into reality® since 1958, GAI Consultants is an engineering, planning, and environmental consulting firm that provides customized solutions and local expertise to clients in the power, transportation, development, government, and industrial markets.

Founded in 1958

Homestead, Pennsylvania, USA

501-1000 employees