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Northwestern University · 2 days ago

Procurement Associate - Maintenance, Repairs, and Operations (MRO)

Evanston, IL

Full-time

Onsite

Entry Level

$23.25/hr - $23.25/hr

1+ years exp

Northwestern University is seeking a Procurement Associate to join their Facilities Management department. The role involves managing the procurement process for maintenance materials, collaborating with suppliers and internal departments, and ensuring timely delivery of items while maintaining inventory levels.

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Responsibilities

Meets with suppliers to discuss pricing and ways to improve service

Collaborates with other internal departments to identify and develop needs

Monitors inventory levels to ensure minimum stock levels are routinely maintained

Ensures timely delivery of items and follows up with vendors on any late orders

Identifies cost saving opportunities and ways to operate more efficiently

Responds to shop inquiries and resolves any concerns in a timely manner and within guidelines

Prepares basic reports on purchase activity, supplier performance, category pricing and lead time effectiveness

Assists with generating monthly/quarterly/annual reports

Collaborates with Accounts Payable team to resolve any accounting issues; unpaid invoices, invoice discrepancies, aged open purchase orders

Creates parts and specifications in Facilities Connect according to guidelines

Manages the use of blanket purchase orders for large suppliers and resolves any issues

Reviews purchase requisitions for accuracy and completeness, collaborates with requisitioner on approved supplier, assigns correct account information, executes purchase order in NU Financials, supports functions in completion of the 3-way match and final closure of purchase orders

Provides financial policy interpretation to determine the validity of customer requests to ensure compliance

Provides support for internal audit requests

Processes and presents information through the application of database, graphic and spreadsheet software

Receives audit findings and maintains the maintenance, repair and operations (MRO) material hierarchy in Facilities Connect

Audits recharge and issues miscellaneous cost adjustments as needed

Performs general office support activities

Provides training on practice, procedure and policy to customers, vendors and staff

Provides input and feedback on training programs and documentation

Supervises temporary, part-time or work-study students

Provides base level work direction to others

Assists with hiring employees

Performs other duties as assigned

Qualification

Procurement experienceSupply chain knowledgeOracle software knowledgeData maintenanceFinancial systems experienceCommunication skillsTeam collaborationProblem-solving skills

Required

Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, supply chain or related; OR appropriate combination of education and experience

1 year of procurement experience or other relevant experience

Preferred

Working knowledge of Oracle based enterprise software (PeopleSoft) or other financial systems

Work experience with data maintenance for inventory and procurement

2 years' work experience in procurement or pricing

Benefits

Meaningful, competitive, high-quality health care plans

Retirement benefits

Tuition discounts

Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities

Flexible work arrangements

Programs to help you locate and pay for quality, affordable childcare and senior/adult care

Employee career development

Company

Northwestern University

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Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.

Founded in 1851

Evanston, Illinois, USA

5001-10000 employees