Apply on Employer Site

Digital Cloak, LLC · 4 days ago

Security Administrator

Stafford, VA

Full-time

Onsite

Mid, Senior Level

4+ years exp

Digital Cloak, LLC is seeking a multi-talented candidate to provide direct administrative, security, capability, and preparedness support to the Security, Capability, and Preparedness (SCP) Team. The role involves ensuring compliance with regulations, managing security operations, and supporting the overall effectiveness and safety of the Digital Cloak Headquarters.

ComputerConsultingCyber SecurityInfrastructureSoftwareSoftware EngineeringTechnical SupportWeb DesignWeb Development

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide front desk and visitor reception coverage for Digital Cloak Headquarters to control facility access points

Ensure reception, kitchen, and conference areas are well maintained and present a professional, secure environment

Answer and route telephone calls and emails from vendors, clients, and internal staff to appropriate resources

Monitor and manage office, kitchen, and security related supply inventories

Provide general support and assistance to visitors

Assist with the organization and scheduling of meetings and events

Escort personnel, vendors, and visitors as required in accordance with established security procedures

Maintain SCP reports, records, logs, and documentation

Perform administrative duties to ensure the security, integrity, and confidentiality of data and information, including management of visitor logs, visit requests, and destruction of sensitive materials

Assist with the development and delivery of security and compliance related education briefings

Support new employee security indoctrinations and employee offboarding security debriefings

Support annual Security Self Inspections, Security Vulnerability Assessments, and Continuous Monitoring activities

Provide guidance to business units, staff, and clients on security and safety policies and procedures

Assist with the development, documentation, and maintenance of SCP programs, policies, procedures, and supporting materials

Coordinate with the Executive Personal Assistant in the planning and execution of corporate events

Assist with moderately complex internal audits and compliance related activities

Support the preparation of documentation and filings required for compliance with local, state, and federal rules, regulations, and laws

Collect, collate, and analyze data from a variety of sources to support SCP manuals, policies, procedures, and forms

Format, edit, and proofread documents to ensure accuracy, clarity, consistency, and adherence to established standards

Participate in special projects and assignments as required

Coordinate with building management, maintenance teams, and vendors to ensure office safety, cleanliness, and operational readiness

Serve as the primary point of contact for maintenance, shipping, mailing, supplies, equipment, and associated billing

Assist with the development, maintenance, testing, and execution of emergency action plans and OSHA related policies, procedures, and programs

Provide guidance to staff on basic emergency management, contingency planning, and continuity of operations

Develop, analyze, and evaluate existing or proposed emergency preparedness plans and procedures

Support SCP related needs assessments and assist with the implementation of new programs or procedures

Qualification

Security ClearanceEmergency ManagementPolicy DevelopmentMicrosoft Office SuiteAdministrative ProceduresCustomer ServiceTeam PlayerProblem SolvingTime ManagementAttention to Detail

Required

Ability to work as a team player while exhibiting flexibility and strong organizational skills

Ability to analyze moderately complex problems and develop effective, practical solutions

Ability to manage multiple concurrent objectives, projects, or activities while making sound prioritization and time management decisions

Excellent written and verbal communication skills with a strong customer service orientation

Ability to collaborate effectively with staff, management, vendors, and clients in a fast paced environment

Self starter with the ability to work independently with minimal supervision

Proficiency with Microsoft Office Suite or equivalent productivity tools

Working knowledge of office management systems, responsibilities, and administrative procedures

Strong attention to detail, planning, and problem solving skills

Ability to obtain and maintain an active Secret security clearance

Bachelor's degree from an accredited institution in a related field, or four to six years of relevant professional experience in lieu of a degree

Completion of DCSA Facility Security Officer training, or the ability to obtain certification within ninety days of hire

Ability to remain in a stationary position, seated or standing, for more than half of the workday

Ability to spend more than half of the workday viewing computer monitors

Travel requirements of up to five percent

Preferred

Experience developing and implementing Standard Operating Procedures and Emergency Action Plans

Experience writing policies and procedures

Experience preparing and managing budgets

Four to six years of professional experience in administration, security, emergency management, or related fields

Knowledge of applicable federal, state, and local laws and regulations, including guidance issued by DHS, FEMA, EPA, OSHA, and Homeland Security Presidential Directives related to emergency preparedness, infrastructure protection, and physical security