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The Wall Street Journal · 2 days ago

Manager, Travel & Expense, Finance Operations

Princeton

Full-time

Hybrid

Mid, Senior Level

$95K/yr - $120K/yr

5+ years exp

The Wall Street Journal is a leading news organization, and they are seeking a Manager for Travel & Expense within their Finance Operations team. This role involves managing travel and expense policies and processes for global employees, ensuring compliance and enhancing the overall user experience.

FinanceFinancial ServicesInternet

Responsibilities

Communicate and collaborate effectively with outsourced resources, ensuring the execution of the end-to-end T&E processing and audit functions; assisting, managing and supporting any remote T&E process

Execute retained onshore departmental activities

Manage, enhance and administer compliance with our global T&E policy

Partner with our travel and expense platform provider to offer a best-in-class user experience

Design systems and programs which complement each aspect of the travel and expense experience

Manage vendor relationships with credit card providers, travel management companies, and expense management providers

Train employees on our T&E tools (e.g., Concur), policies, and processes

Monitor report exceptions within Concur in order to escalate compliance issues for management and/or HR review

Serve as a joint administrator for the company corporate card program, which entails reviewing aging reports, card holder reports and Concur administrative corporate card reporting

Process, manage and reconcile the T&E pay cycles utilizing reporting from Concur and ERP system

Monitor and create audit rules/exceptions within Concur platform, as required

Be the point of contact to perform analytical and ad hoc reporting as required for management

Complete monthly accruals

Recommend policy changes based on internal feedback and external market data

Have high focus on compliance and adherence to policies and practices

Work with the legal and compliance teams on research, review, reporting and projects

Look for areas of process improvement to ensure efficient and effective processing of T&E transactions, utilizing Concur and any potential partner platforms

Provide information for monthly key performance indicators (KPI's)

Follow instructions and procedures: it is essential that you appropriately follow the policies and procedures to ensure that financial processes are carried out in line with the obligations/service level agreements

Customer relations: you must be highly focused on delivering against your stakeholder's requirements, ensuring that the quantity and quality of your work is to a high standard at all times

Lead special projects as required

Working with people: you must have the capacity to build effective relationships at all levels and proactively communicate with other employees, utilizing tact and diplomacy as appropriate

Qualification

Travel & Expense managementSAP ConcurCompliance awarenessERP software experienceMicrosoft ExcelCustomer service skillsAnalytical skillsCommunication skillsAttention to detailTime management