The University of Tennessee Health Science Center · 2 weeks ago
Assistant Director of Gift Planning Operations
Knoxville, TN
Full-time
Hybrid
Mid Level
3+ years expThe University of Tennessee Health Science Center is seeking an Assistant Director of Gift Planning Operations. This role is responsible for serving as a collaborative liaison for marketing, stewardship, and reporting projects, while providing essential operations support to enhance efficiency and customer service in the Office of Gift Planning.
Health CareHigher EducationMedical
No H1B
Responsibilities
Operational hub for the Office of Gift Planning, acting as the virtual front desk, managing records, reports, documentation, and ensuring data integrity
Coordinating acknowledgements for planned gifts, maintaining SharePoint and collateral materials, monitoring compliance-related documents, and supporting leadership with reporting, prospect identification, and meeting preparation
Process improvement to enhance efficiency and accuracy across Gift Planning operations
Manages and tracks Gift Planning marketing and stewardship projects, coordinating with Annual Giving (AG), Constituent Data & Engagement (CDE), and leadership to ensure timely execution
Produce monthly acknowledgements, develop and monitor annual project schedules, assess the effectiveness of marketing efforts, and recommend data-informed adjustments
Stewardship initiatives may include major deliverables such as annual impact reports and donor communications
Lead planning, staffing, and execution of special Gift Planning events on or off campus
Assist in hosting alumni and friends on campus, including providing tours
Infrequent evening and weekend work may be necessary
Qualification
Required
Bachelor's degree
3+ years of professional work experience
Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint, SharePoint, and Teams)
Excellent organizational and interpersonal skills
Must be able to work independently, yet collaboratively with internal and external stakeholders
Must have the ability to comprehend and distill complex processes, data, data coding, and reporting
A valid driver's license with an acceptable driving record is required due to travel responsibilities of the position
Preferred
3+ years of experience in a higher education environment, especially in Advancement, or in an environment handling wills, trust, and estate administration
Demonstrated project management skills are preferred along with relevant professional certifications such as CAP, PMP, CFRE, Data Analytics
Proficiency in database management and customer relationship management systems, especially Salesforce
Benefits
Generous paid leave , accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
Flexible work arrangements, offering a hybrid schedule to most team members
Education benefits for employees and their dependents at UT System campuses
Retirement and deferred compensation plans, including 401(k), 403(b), etc.
Comprehensive medical, dental, and vision insurance plans
Employee discounts to attractions, services, and goods
Company
The University of Tennessee Health Science Center
Established in 1911, The University of Tennessee Health Science Center aims to improve human health through education, research, clinical care and public service.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$10.91MKey Investors
National Cancer InstituteHealth Resources and Services Administration
2022-08-26Grant· $3.16M
2022-07-26Grant· $3.9M
2022-03-31Grant· $2.05M
Leadership Team
Rachal McCray
CTO/ Police Dispatcher
Raaj Kurapati
Executive Vice Chancellor and Chief Operating Officer
Recent News
2025-10-02
Genetic Engineering News
2025-09-28
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