Florida State University · 1 day ago
OPS Administrative Assistant-Interdisciplinary Research and Commercialization (IRCB)
Tallahassee, FL
Full-time
Onsite
New Grad, Entry LevelFlorida State University is dedicated to collaborative, interdisciplinary research and is seeking an OPS Administrative Assistant for their Interdisciplinary Research and Commercialization Building (IRCB). The role involves managing reception, coordinating communication and logistics, and providing administrative support for research programs and events.
EducationUniversities
Responsibilities
Serve as the primary point of contact for the IRCB, managing the welcome and reception area. This includes greeting guests, answering phone calls, directing inquiries, and maintaining a professional first point of contact for the building
Manage the general IRCB email account and calendars, ensuring efficient communication and scheduling across research groups, collaborators, and external partners
Ensure smooth handling of mail, package deliveries, and visitor logistics, routing them to the appropriate staff and faculty
Support and coordinate event and meeting space requests within the IRCB, including logistics for research-related events and partner meetings
Oversee workroom operations, including supply inventory and coordination of shared resources for IRCB occupants
Provide administrative and programmatic support for IRCB research programs, collaborations, and services as needed
Maintain awareness of the IRCB’s mission, programs, and opportunities in order to assist faculty, staff, students, and external partners effectively
Assists with or completes special assignments or other duties as deemed necessary. Serve as a backup for purchasing and travel processes during periods of high workload or staff absence
Qualification
Required
High school diploma or equivalent required
Ability to adhere to ethical business practices and promote ethical behavior
Ability to demonstrate effective customer service skills
Ability to communicate effectively verbally and in writing
Ability to establish and maintain effective working relationships
Ability to perform accurately in a detail-oriented environment
Ability to adhere to standards of professional conduct and etiquette
Proficient in Microsoft Outlook, Word, and Excel
Professional communication skills (verbal, phone, and email) with an excellent customer service attitude
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Must have a valid state of Florida or Georgia driver's license or the ability to obtain before hire
Preferred
Experience working in a higher educational environment, which includes customer service, working with faculty, and students
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
Founded in 1851
5001-10000 employees
H1B Sponsorship
Florida State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (152)
2024 (108)
2023 (106)
2022 (80)
2021 (33)
2020 (34)
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Director of IT for College of Medicine and FSU Health
Recent News
2025-11-24
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