Inside Higher Ed · 1 week ago
Assistant Registrar
Hollins, VA
Full-time
Onsite
Mid Level
3+ years expHollins University is seeking qualified candidates for the position of Assistant Registrar. The role involves ensuring the accuracy, integrity, and security of student academic records, as well as serving as the Registrar’s Office liaison for various system-related tasks including registration and data management.
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Responsibilities
Assist with managing the daily operations of the Registrar’s Office, supporting high standards of accuracy, efficiency, and customer service
Maintain the integrity of student records and ensure compliance with FERPA and related privacy laws
Serve as a resource to students, faculty, staff, alumni, parents, and the public regarding student record information, retention, processes, and procedures
Test and implement system updates in Ellucian Banner, troubleshoot data and system issues, and develop training resources for campus users
Develop and manage reports using BI/Orbit and other reporting tools, establish data standards, and provide training on report use
Audit, clean, and freeze data to support mandatory reporting and student success
Prepare and submit official institutional and regulatory reports including SCHEV (State Council of Higher Education) and National Student Clearinghouse submissions
Fulfill data requests from faculty, staff, and external parties
Serve as a School Certifying Official for Veterans Administration benefits, ensuring compliance with VA and state approving agency regulations
Support registration, records, and graduation processes including term set up and closure, catalog data and schedule maintenance and publication, course setup, new and returning student processes, transfer course articulation, student changes of status, study-abroad processes, grade processes, and degree audits and conferrals
Collaborate with campus partners in Admission, Student Success, Financial Aid, Business Office, Study Abroad, Career Development, and other areas to support students, ensure data consistency, and facilitate smooth workflows
Qualification
Required
Bachelor's degree
Minimum of three years of experience in higher education, preferably in a registrar's office or student information systems environment
Proficiency in student information systems, reporting tools (e.g., BI Query, Orbit, Argos), and Microsoft Office
Knowledge of FERPA, data integrity, and records management best practices
Excellent detail, accuracy, analytical, organizational, communication, and customer service skills
Strong problem-solving and critical thinking skills
Demonstrated organizational and planning skills to set priorities and meet deadlines
Abilities to work effectively independently and collaboratively in a fast-paced environment
Abilities to use discretion, maintain confidentiality, and exhibit a high degree of professionalism and responsiveness in daily interactions with a broad range of stakeholders
Preferred
Master's degree
Experience with Ellucian Banner, degree audit systems (e.g., Stellic), electronic transcript services (e.g., Parchment), and related state/federal reporting
Familiarity with Transfer Virginia initiatives and higher education compliance standards
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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