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Adams & Martin Group · 1 day ago

Litigation Secretary for a well-established firm in Long Beach

Long Beach, CA

Full-time

Onsite

Senior Level

$85K/yr - $92K/yr

5+ years exp

Adams & Martin Group is seeking a seasoned Senior Litigation Secretary for our client, a well-established law firm in Long Beach. This role involves supporting 1-2 high-volume attorneys in insurance defense and medical malpractice practice groups, focusing on case management, court filings, and attorney support.

ConsultingInformation TechnologyLegalStaffing Agency

Hiring Manager

Linus Law

Responsibilities

Manage complex litigation calendars, deadlines, and court rules

Maintain case files (physical and electronic), including organization, indexing, and archiving

Prepare, proof, format, and file pleadings, motions, discovery, and supporting documents in state and federal courts

Handle e-filing through court-specific platforms and ensure compliance with local rules

Coordinate document production, medical records, expert materials, subpoenas (including SDTs), and deposition scheduling

Prepare exhibit lists, binders, and trial notebooks

Draft correspondence, engagement letters, and transmittals with minimal supervision

Manage heavy calendars, travel, expense reporting, and time entry

Communicate with clients, carriers, experts, vendors, and opposing counsel professionally

Process monthly billing, pre-bills, edits, and write-offs in coordination with accounting

Open new matters, maintain matter metadata, and ensure confidentiality and data integrity

Coordinate hearing packets, witness logistics, and trial preparation (including last-minute filings)

Assist with jury instructions, exhibit indexes, and trial logistics as needed

Qualification

Litigation experienceCalifornia state court rulesE-filing systemsDocument management systemsBilling softwareGrammar skillsCommunicationTeam-focused mindset

Required

5-8+ years as a litigation secretary/legal assistant in a law firm, with direct experience in insurance defense and/or medical malpractice strongly preferred

Mastery of California state court rules; familiarity with federal court rules

Expert-level proficiency with Word, Outlook, Excel, Adobe Acrobat, and court e-filing systems; experience with document management systems (e.g., iManage/NetDocuments) and billing software (e.g., Elite/ProLaw/Aderant) preferred

Strong grammar, formatting (TOCs/TOAs, captions), and proofreading skills

Able to manage competing deadlines and heavy workload with minimal supervision

Discreet, dependable, and proactive

Excellent communication and client-service orientation

Team-focused mindset with respect for long-tenured staff and established processes