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General Dynamics - Bath Iron Works · 1 day ago

Administrative Assistant, Engineering

Brunswick, ME

Full-time

Onsite

Mid, Senior Level

5+ years exp

General Dynamics - Bath Iron Works is seeking an Administrative Assistant for the Director of Life Cycle Engineering. The role involves supporting departmental secretarial tasks, ensuring safety compliance, providing customer service, and managing various administrative duties including data collection and presentations.

ElectronicsIndustrialManufacturing

Responsibilities

Ensure workplace conditions are compliant with company safety standards, and actively participate in Safety Action Team (SAT) to help lead initiatives

Provide excellent customer service support by proactively helping with inquiries and by timely resolving issues

Champion Business Operating System (BOS) principles and productivity enhancements across the PY organization

Collect data, prepare presentations, and perform record keeping duties to manage department Viz Boards, Plan of the Weeks (POW), Digital Dashboards, and offer contributions to the Operational Performance Improvement Plans (OPIP)

Identify and eliminate non-value-added activities, followed by implementation of process improvements while leveraging A3 problem-solving structured approach

Perform regular Time Accounting (WFM) and PeopleSoft Administration

Compose correspondence as needed between different departments and external stakeholders

Order and manage budgets for specialized office supplies

Assist, and back-up, the Building Manager while providing support to manage and project lead special teams as assigned

Support BMDA evaluation and associated merits

Main Point of Contact (POC) for all special company events taking place at the building

Qualification

Microsoft OfficeAdministrative supportReport preparationOrganizational skillsBIW BMDA contractsBIW Standard ProceduresEffective communicationProblem-solving skillsAttention to detailSelf-starter

Required

High School Diploma or GED required

Minimum 5 years of administrative support experience required

Ability to work independently, with initiative, in a fast-paced environment with multiple critical tasks

Experience in compiling and preparing reports and presentations

Excellent organizational skills and attention to detail

Effective problem-solving skills

Proficient in Microsoft Office (Word, Excel, and PowerPoint)

Excellent written and grammatical skills with the ability to draft correspondence from general guidance

Effective communication skills

Looking for a motivated self-starter, one with the ability and desire to act with limited guidance and direction

Preferred

Associate Degree in Secretarial Science preferred

Outlook experience preferred

Familiarity with BIW BMDA contracts a plus

Familiarity with BIW Standard Procedures and policies a plus

Company

General Dynamics - Bath Iron Works

"Bath Built Is Best Built" Part of General Dynamics Marine Systems, Bath Iron Works is a full service shipyard specializing in the design, building and support of complex surface combatants for the U.S.

Founded in 1884

Bath, Maine, USA

5001-10000 employees