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VARITE INC · 1 month ago

Executive Assistant 3

San Jose, CA

Full-time

Onsite

Mid Level

$38.73/hr - $42.25/hr

VARITE INC is seeking an Executive Assistant for Adobe Experience Platform to support two Senior Directors and the Chief of Staff. The role involves providing administrative support, managing schedules, and coordinating events while maintaining confidentiality and building positive relationships within the company.

Information Technology & Services

Growth Opportunities

Responsibilities

Be a highly visible member of the Adobe Experience Platform team and the San Jose site, and act as an ambassador of the company

Set the tone for the organization, maintain the executive's image and able to speak on their behalf and represent them on multiple issues and subjects

Manage a warm, welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues, potential concerns, conflicts, etc

Plan and support team events, morale initiatives, and candidate visits in collaboration with other EAs

Heavy calendar and time management, requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules

Arrange and coordinate business travel, onsite and offsite events, meetings, and adapt quickly to changes in travel plans, schedules, or requirements

Prepare agendas, presentations, and provide logistical and clerical support for the executive and their team

Help track and report on department initiatives and budgets, create and submit purchase orders and expense reports

Qualification

Productivity tools proficiencyProject managementExpert communication skillsDiscretionConfidentialityOrganizational skillsCustomer interactionEnergyEnthusiasmFlexibilityTeam collaboration

Required

Ability to operate in a fast-paced environment supporting and interacting with executives at prominent levels

Demonstrates flexibility and resilience in an evolving, rapidly expanding organization

Adapts quickly to shifting priorities in a high-growth, fast-paced environment

Ability to learn from the executive what is important to them, assess and understand the day-to-day dynamic and stay steps ahead of them to help achieve success

Create positive interactions with customers and staff at all levels operating with professionalism

Pride in ownership and work, ability to operate with discretion and maintain confidentiality and establish trust

Be exceptionally well-organized, detail-oriented and enjoy the administrative challenges of supporting an executive and their team by being proactive, resourceful, and efficient

Capable of handling high-pressure requests, frequent interruptions, and changes in priority diplomatically and constructively and deliver results effectively

Experience in project management and dealing with multiple tasks, timelines, and deadlines concurrently

Expert-level written and verbal communication and collaboration skills across all levels of the business; strong judgement and decision-making skills

Be highly proficient at analyzing, synthesizing, and summarizing data/information, creating reports, spreadsheets, presentations and making recommendations or improvements

Strong knowledge of productivity tools – Word, Excel, Power Point, Outlook, Teams, Slack

Be connected to the organization and the site to sense morale issues amongst the staff and raise concerns appropriately

Strong drive to learn and take on new challenges and assist others in getting things done

Energy and enthusiasm on the job; always willing to help and raise the bar for the executive and their team

High School Graduate