Florida State University · 3 days ago
Administrative Specialist - Panama City Campus
Panama City, FL
Full-time
Onsite
Entry, Mid Level
$40K/yr - $41K/yr
2+ years expFlorida State University is one of the nation’s top public universities, and FSU Panama City amplifies the university’s efforts to preserve, expand, and disseminate knowledge in various fields. The Administrative Specialist will assist simulation faculty with the Nurse Anesthesia program, coordinating administrative and operational activities, monitoring student clinical data, and facilitating student clinical rotations.
EducationUniversities
Responsibilities
Assists simulation faculty with the preparation and delivery of all simulation events in the Nurse Anesthesia program. Completes all initial and update training on the operation of simulation equipment utilized by the program. Ensures proper care, cleaning, and maintenance are performed in accordance with service plans and warranties covering program assets. Coordinates with campus IT for systems connectivity and updates as required. Conducts an inventory of consumable simulation equipment at least twice a semester. Submits purchase requests to the Program Coordinator in a timely manner to meet operational needs. Ensures simulation lab is set up for weekly simulation activities (equipment setup and functional, evaluation forms printed and available, adequate supplies of oxygen and medical air, etc.). Provides proctored simulation time, operating the simulator during scheduled open lab times
Responsible for monitoring student clinical data input and evaluations. Monitors student time logs to ensure Program compliance with the Council on Accreditation requirements; pre-populates midterm and semester evaluation forms with students' clinical data (Name, hours, cases, personal days used, etc. from Medatrax and utilized databases. Assists faculty and staff with preparation of special events (i.e., graduation, applicant interviews, hosting conferences)
Assists in maintaining/updating program clinical information for students on organization Canvas page; prepares student onboarding information for up to 80 students at greater than 40 clinical sites; works with credentials/education staff/clinical coordinators at clinical sites to facilitate student clinical rotations in accordance with monthly schedule designed by Assistant Program Director; assists students with credentialing at various clinical sites (currently utilize multiple external computer systems; American Data Bank, MyClinical Exchange, CastleBranch, Clinician Nexus)
Qualification
Required
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred
Experience with Medatrax administration
Experience with Clinical Simulation
Experience with Clinical Coordination
Experience with Excel, Outlook, Adobe, and DocuSign
Benefits
FSU offers a robust Total Rewards package.
Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
H1B Sponsorship
Florida State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (152)
2024 (108)
2023 (106)
2022 (80)
2021 (33)
2020 (34)
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Director of IT for College of Medicine and FSU Health
Recent News
2025-11-24
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