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SimplePractice · 22 hours ago

Executive Assistant

United States

Full-time

Remote

Senior Level

$90K/yr - $113K/yr

7+ years exp

SimplePractice is a company dedicated to improving access to quality care for health and wellness clinicians through innovative software solutions. The Executive Assistant role involves providing comprehensive administrative, operational, and project management support to executives, ensuring effective communication and fostering a positive team culture.

Health CareSaaSSoftware

Responsibilities

Manage a wide range of administrative duties for the Executives, including handling active calendars with both internal and external stakeholders

Coordinate complex travel arrangements and process expense reports

Compose and prepare internal correspondence, ensuring clear and timely communication

Keep the Executives well-informed of their upcoming commitments and responsibilities, following up proactively

Oversee the shared calendars for each Executive’s team to streamline meeting coordination

Independently manage and execute special projects and initiatives as assigned by the Executives

Develop and own the agendas for each Executive’s Leadership and All-Hands meetings aligning topics with company news, upcoming launches, and leadership priorities. Track & follow up on action items from these meetings

Track and manage OKR / goal alignment processes for each Executive’s team

Track and manage the cadence and channels of internal communications within each Executive’s team to ensure information is cascaded effectively

Create and prepare presentation decks and other internal documentation as needed

Act as a key ambassador for creating and maintaining a positive team culture

Plan and execute thoughtful virtual and in-person events for each Executive’s team to foster team bonding, learning, and connection

Partner with Sr. Workplace Manager to develop and implement a strategy for uplifting the remote work experience for each Executive’s team

Brainstorm and implement solutions to improve team synergy and workflows

Collaborate with other Executive Assistants to share successful programs and create opportunities for cross-team engagement through joint events

Partner with Sr Dir, L&D to incorporate a learning and development focus into team events to promote engagement and growth

Qualification

Executive administrationCalendar managementProject managementEvent planningGoogle SuiteMicrosoft OfficeProactive problem-solverCulture facilitatorIntellectually curiousTeam player

Required

A minimum of 7 years of experience in an executive administration, project management, or a related capacity

Proven ability to act as a team player who can build and maintain productive working relationships across an organization

Demonstrated experience in handling sensitive and confidential company information

Exceptional calendar management skills, with experience coordinating complex executive meetings

Event planning experience

Strong proficiency with Google Suite, Microsoft Office, and a variety of online tools, including spreadsheets and presentation software. Demonstrated experience in incorporating Artificial Intelligence into daily work to improve efficiency

A resourceful, proactive, and intellectually curious individual who thrives in a fast-paced environment

Exhibits sound judgment with the ability to effectively prioritize and make decisions

Strong culture facilitator who can act as an ambassador for creating and growing a positive work experience and team culture

Experience implementing new ideas effectively