MasterWord · 5 days ago
Administrative Assistant, Business Development
Houston, TX
Full-time
Onsite
Entry, Mid Level
2+ years expMasterWord Services (MWS) provides language services solutions in over 250 languages. They are looking for an Administrative Assistant to join their Business Development Team to support company growth through cold calling, lead prequalification, and assisting the Strategic Solutions team with sales strategies.
Language LearningSkill AssessmentTrainingTranslation Service
Hiring Manager
Tino Salinas
Responsibilities
Collect and organize cost codes, purchase orders (POs), and related billing documentation
Schedule quarterly meetings with existing accounts and coordinate logistics
Prepare meeting agendas, reports, and presentation materials in advance
Take meeting notes and manage task follow-up and delegation
Update and maintain shared slides and materials for staff or team meetings
Submit account setup forms, PSAs, and rate sheet requests on behalf of sales
Support the traveling sales team with scheduling, logistics, and coordination
Serve as point of contact for Operations when escalating items to the sales team
Assist in setting up new clients for RIS, VRI, and Client Portal access
Maintain and organize account folders and shared drives (proposals, PSAs, rate sheets, etc.)
Keep CRM data accurate and up to date — contact details, notes, and meeting outcomes
Log meeting notes and next steps following client and internal discussions
Compile weekly, monthly, and quarterly reports for proactive outreach tracking
Track project or client timelines and alert sales members of upcoming deadlines or renewals
Coordinate marketing needs for campaigns, lists, emails, and events
Personalize and format client presentations and proposals
Support cross-department communication by formatting updates, announcements, or summaries prepared by Sales
Ensure consistent branding and formatting across all outgoing materials
Coordinate follow-up tasks after meetings or events to ensure timely completion
Manage action items assigned to team members and provide progress updates
Monitor shared inboxes or incoming requests and route them to the appropriate sales or operations contact
Maintain updated contact and resource lists for internal use (vendors, clients, interpreters, etc.)
Assist in onboarding documentation and compliance form submissions when needed
Help prepare or organize content for quarterly staff meetings or leadership updates
Qualification
Required
2–4 years of administrative or sales support experience
CRM experience (Salesforce, HubSpot, or similar)
Experience coordinating meetings, logistics, or client tasks
Proficiency in Microsoft Office
Comfortable preparing presentations, proposals, and basic marketing materials
Strong organization, attention to detail, and task management
Excellent written and verbal communication skills
Ability to document meetings, maintain accurate CRM data, and track follow-ups
Strong problem-solving skills with the ability to escalate appropriately
Proactive, reliable, and comfortable working both independently and cross-functionally
Benefits
Competitive salary
Extensive benefits package
Company
MasterWord
How can we help you?
51-200 employees
H1B Sponsorship
MasterWord has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
2022 (1)
2020 (2)
Funding
Current Stage
Growth StageLeadership Team
Ludmila Golovine
President & Chief Executive Officer
Recent News
2025-01-29
Company data provided by crunchbase