Florida State University · 1 day ago
Senior Administrative Specialist
Tallahassee, FL
Full-time
Onsite
Mid, Senior Level
$50K/yr - $50K/yr
4+ years expFlorida State University is a prestigious research institution committed to supporting graduate students across various programs. The Senior Administrative Specialist will assist the Dean with administrative and financial operations, manage the Dean's schedule, and handle various office management tasks.
EducationUniversities
Responsibilities
Serve as direct assistant to the Dean. A direct report to the Assistant Dean responsible for assisting with administrative and financial operations including but not limited to programmatic support, purchasing, travel activities, inventory, human resources
Serve as the assistant to the Dean of The Graduate School. This includes managing the Dean's committees, calendar, scheduling and coordinating appointments, meetings, and consultations as well as composing, sending, and monitoring correspondence via the Dean
Assists with various financial, purchasing, and budgetary activities coordinated by The Graduate School and Center for Intensive English Studies (CIES). This includes, but is not limited to, creating requisitions and purchase orders, tracking that payments have cleared the General Ledger, assisting the management of day to day operations of expenditures (including P-Card), and any other assistance required relating to the reconciling of the Graduate School & CIES’ budgets
Serves as the Travel Rep for the Graduate School and CIES. Duties include processing travel authorizations, expense reports, and making air, hotel and meeting reservations for faculty, staff, and students traveling on behalf of The Graduate School or CIES
Assisting the overall administrative operations and some human resources functions of The Graduate School. This includes assisting with recruitment, Onboarding, termination, payroll, and time and leave records. Responsible for FACET. Also provides assistance with some department-wide events
Managing the office inventory and supplies, submitting various work requests to facilities or vendors, managing property, coordinating maintenance and repair of office machines, and handling correspondence. Assists with other administrative duties as assigned, which will include but not be limited to, assisting with any needed administrative and programmatic tasks of the Dean, Senior Associate Dean, and direct supervisor
Assists with the with surveys, contact lists, front desk reception, walk in appointments, fellowships operations, waivers and other student programs held within the office. This will include, but not limited to, processing/sorting receipts and contracts. This will also include monitoring and responding to email aliases and managing calendars
Qualification
Required
Bachelor's degree and four years of experience; or a high school diploma/equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)
Preferred
Proven track record in office management, executive support, or higher education administration
Ability to manage multiple priorities, deadlines, and complex schedules
Strong written and verbal communication skills
Exceptional attention to detail with the ability to consistently deliver accurate work in a fast-paced, detail-oriented environment
Competence with Microsoft Office Suite, FSU financial, HR, and travel management platforms
Ability to handle sensitive information with integrity and professionalism
Skilled at anticipating needs, resolving issues, and supporting decision-making
Collaborative, diplomatic, and able to work effectively with faculty, staff, and external stakeholders
Adaptability to shift priorities and willingness to take on wide-ranging tasks
Benefits
Compensation
Benefits
Wellness
Recognition
Employee Development programs
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
H1B Sponsorship
Florida State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (152)
2024 (108)
2023 (106)
2022 (80)
2021 (33)
2020 (34)
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Director of IT for College of Medicine and FSU Health
Recent News
2025-11-24
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