Florida State University · 1 day ago
Program Associate, Gift Processing & Donor Recognition
Tallahassee, FL
Full-time
Onsite
Mid Level
4+ years expFlorida State University is one of the nation's elite research universities, and they are seeking a Program Associate to support the Executive Director of Alumni Outreach and Engagement and the Development Officer at the College of Law. This role involves managing the gift recording and donor recognition process while serving as the primary liaison between various departments within the university.
EducationUniversities
Responsibilities
Manage all aspects of gift processing, including cash, check, and credit card contributions
Prepare deposits and accurately record all monetary gifts in Blackbaud Raiser's Edge database. This includes gifts listed on FSU Foundation gift reports such as payroll deductions, recurring credit card payments, electronic transfers, major gifts, and funds sent directly to the Foundation
Ensure all gift processing complies with the law school’s Fiscal Office and FSU Foundation requirements
Prepare and send acknowledgment letters to donors
Maintain spreadsheets for all gifts over $250, ensuring complete donor information for the Executive Director of Alumni Outreach and Engagement
Send email notifications of major gifts and Book Award pledge payments/fulfillments to the Dean, Executive Director, and Development Officer
Coordinate the content and production of the fiscal year-end Annual Report
Act as the primary point of contact for all College of Law gift-related inquiries
Serve as the main liaison between the Office of Development & Alumni Affairs, the law school’s Fiscal Office, and the FSU Foundation
Reconcile gift information across departments, ensuring accuracy of transactions and monitoring for discrepancies
Prepare and track payment and disbursement requests to the Fiscal Office and FSU Foundation
Monitor pledge payment activities to ensure timely and accurate processing
Generate and distribute electronic and hard copy pledge reminders for annual funds, Book Awards, Fundathon, event sponsorships, and special gifts
Maintain detailed subsidiary records and reports to support the Office of Development & Alumni Affairs
Create and manage all office financial and giving reports and maintain an organized system for gift agreements
Set up and maintain files for new contracts, Book Awards, endowed chairs, professorships, and scholarships
Manage the integrated fundraising software, including creating and updating campaigns such as Fundathon and other solicitations
Provide training and support for platform users and generate 'constituent and giving' data reports and metrics
Assist with database maintenance by updating records with new gift, contact, demographic, and relationship information
Assist with Law Legacy Brick and Book Award programs, including creating and distributing promotional materials and regularly updating program content
Serve as a resource for questions regarding program giving requirements and benefits and coordinate logistics for brick installations
Manage inventory of stewardship merchandise, monitor stock levels, and place orders as needed
Assist with the design and selection of merchandise and coordinate with eFollett and the university bookstore on retail law school merchandise
Perform additional responsibilities as assigned by the Dean, Executive Director of Alumni Outreach and Engagement, and Development Officer
Qualification
Required
High school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Preferred
Bachelor's degree, with prior experience in gift processing or fiscal operations preferred
Benefits
FSU offers a robust Total Rewards package.
Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
H1B Sponsorship
Florida State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (152)
2024 (108)
2023 (106)
2022 (80)
2021 (33)
2020 (34)
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Director of IT for College of Medicine and FSU Health
Recent News
2025-11-24
Company data provided by crunchbase