CAMPS - Center for Advanced Manufacturing Puget Sound · 1 day ago
Events & Operations Coordinator
Washington, United States
Full-time
Hybrid
New Grad, Entry Level
$55K/yr - $55K/yrCAMPS (Center for Advanced Manufacturing Puget Sound) is an advanced manufacturing association that supports manufacturers across Washington State. They are seeking an Events & Operations Coordinator to manage operational details for events, communications, and member administration, ensuring smooth logistics for in-person and virtual meetings.
IndustrialManufacturingNon Profit
Hiring Manager
Kirk J. Davis
Responsibilities
Coordinate logistics for ~1 in-person event per month and 2–3 Zoom member meetings per month
Own event timelines and run-of-show checklists (venue, catering, A/V, supplies/materials, registration, day-of needs)
Support day-of execution: attendee check-in, setup, vendor/sponsor coordination, and issue resolution
Set up Zoom meetings: scheduling, invitations, speaker/panel coordination, run-of-show support, and basic troubleshooting
Complete post-event wrap-up within 48 hours when possible (thank-you email support, survey links, attendance tracking, internal notes/updates)
Complete post-event/meeting reports to staff
Support sponsor logistics: confirmations, benefit fulfillment, logo collection, signage/table needs, and on-site coordination
Coordinate vendor details: quotes, scheduling, confirmations, deliverables, and deadlines
Track commitments to ensure sponsor/vendor deliverables are fulfilled accurately and on time
Build, schedule, and send event promotion emails in HubSpot using CAMPS templates and staff direction
Maintain and update email lists/segments for event communications
Track basic email/event metrics and share results with the team
Enter and maintain member and company records (new members, updates, tagging/fields, accuracy checks)
Generate lists/exports for event communications and internal reporting
Support onboarding administration (welcome communications and internal coordination)
Provide responsive, professional communication with members, sponsors, and partners
Support scheduling and coordination tasks for the CAMPS team
Maintain shared templates, checklists, and process documentation to improve consistency and reduce rework
Qualification
Required
Strong organizational skills and consistent follow-through; able to manage multiple deadlines and details
Excellent written and verbal communication skills (clear, timely, professional)
Service-oriented and confident in communicating with members, sponsors, and partners
Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and comfort with learning new tools
Ability to work effectively in a remote environment with reliable responsiveness and self-management
Valid driver's license, reliable transportation, and ability to travel to monthly events (mileage reimbursed)
Preferred
Experience supporting events (in-person and/or virtual) or other coordination-heavy roles
Familiarity with HubSpot (email marketing/workflows) and/or MemberLeap (membership databases/CRM)
Experience working with sponsors, vendors, or partner organizations
Comfort using modern productivity tools (including AI-assisted drafting/summarizing) with good judgment and confidentiality
Benefits
Health benefits
Mileage reimbursement for work travel
Company
CAMPS - Center for Advanced Manufacturing Puget Sound
The Center for Advanced Manufacturing Puget Sound (CAMPS) actively promotes the success and expansion of manufacturing in Washington State as a non-profit membership association.
Founded in 2008
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase