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Maxwelle Real Estate · 1 day ago

Family Office Executive / Personal Assistant

Miami, FL

Full-time

Onsite

Senior Level

5+ years exp

Maxwelle Real Estate is a private family office located in Coconut Grove seeking a highly experienced Executive / Personal Assistant for immediate hire. The role requires managing both professional and personal matters with discretion and precision, including complex scheduling, correspondence, and medical liaison responsibilities.

LeasingLendingProperty ManagementReal Estate

Responsibilities

Manage complex calendars, appointments, and booking heavy international travel across multiple time zones

Accurately manage schedules across multiple time zones

Coordinate personal and professional correspondence

Understand and work with foreign currencies

Act as a medical liaison between physicians, healthcare providers, and insurance companies

Handle highly confidential and sensitive information with discretion

Track, prioritize, and follow through on multiple projects and deadlines

Liaise with vendors, service providers, and business contacts

Provide comprehensive support across personal, business, and medical matters as needed

Qualification

Executive Assistant experiencePersonal Assistant experienceMicrosoft Office proficiencyGoogle platforms proficiencyProactiveReliableProblem-solving skillsAttention to detailSelf-motivated